Personal Assistant at Sheer Logic

Personal Assistant Job Responsibilities

• Organise, manage and run the Directors Office to include filter of incoming visitors, correspondence, emails and telephone calls, highlighting urgent and priority matters requiring the Director’s attention;
• Draft, type and dispatch memoranda, acknowledge letters and responses to correspondence, and follow up with relevant action officers;
• Proof read routine documents prepared for the Director’s signature in consultation with originating officers;
• Prepare various reports for Director’s Office including creation of spreadsheets, charts, databases, and application of relevant software;
• Draft correspondence, speeches, presentations, and announcements from the Director’s Office;
• Schedule meetings between the Director and key stakeholders within and outside the company and effectively manage the diary;
• Draft agendas, compile and distribute relevant documents and briefings, take minutes and maintain records for the Director’ meetings;
• Prepare Board Papers on time in collaboration with other departments and stakeholders;
• Maintain and manage Executive Director action log across all organization engagements both internal and external;
• Compile, schedule and prioritise engagements, appointments, invitations, and other requests for weekly dairy meetings;
• Make travel arrangements for the Director, coordinating flights, accommodation and other itinerary specifics;
• Coordinate logistics and documentation for visiting delegations; and
• Provide administrative support to the Director including preparation of administrative forms and processing of requests.

Qualifications for the Personal Assistant Job

• A Bachelor’s degree in Management, Business Administration, Office Management Secretarial Studies, Communication, Public Relations or related disciplines;
• A minimum of 5 years’ experience as Executive or Administrative Assistant to a Director, Chief Executive Officer or Chief of Party preferably of an international, multicultural organisation;
• Advanced Information technology skills including word, excel, access, PowerPoint Ms outlook; and
• Highly developed analytical skills with ability to prepare, analyse and interpret data and reports.