Executive Assistant at Wealth Smith

Reporting To:  C.E.O

Executive Assistant Job Responsibilities

• Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
• Maintains customer confidence and protects operations by keeping information confidential.
• Prepares reports by collecting and analyzing information.
• Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
• Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer’s instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.

This job description in no way implies that these are the only duties to be performed. An employee will be required to follow any other job-related duties required by the manager.

Qualifications for the Executive Assistant Job

• Must hold a Bachelor’s Degree in Accounting and law.
• 2 years’ work experience.
• Must be PC proficient and able to thrive in a fast -pace setting.
• Must be familiar with various accounting systems
• Strong verbal and written communication skills.
• Strong supervisory skills required.

Ability to multi-task, work under pressure and meet deadlines required