Programme Coordinator at Christian Blind Mission (CBM)

Persons with disabilities who qualify are encouraged to apply for this position.

Purpose

• Acts in the Role of a Senior Programme Officer in a Country role. The job holder will:
• Implement a multi-country programme, including partnership management, programme design and development, grants management, monitoring and evaluation;
• Works closely with national teams to build functional relationships, establishes and strengthens networks and alliances;
• Identify project delivery issues and ensures effective coordination of project resources;
• Manage a team of students under the programme.

Key Relationships

• CBM staff – Country Offices in target Countries, Africa East Regional Office/Hub, Member Associations, International Office;
• Government Line Ministry of Health in target countries;
• Training Institutions;
• College of Eastern, Central and Southern Africa (COECSA);
• Eye Health NGOs.

Roles for the Programme Coordinator Job

Strategic

• Develop relevant operational plans for the Sponsorship Programme;
• Identify, establish and maintain data base for the sponsorship programme;
• Represent CBM in relevant fora and networks;
• Develop relevant annual and multi-year plans and proposals in agreed formats;

Programme Coordination

• Based on set criteria, take lead in the selection and bonding of successful students in the sponsorship programme;
• Conduct partner assessments and oversee implementation of capacity improvement plan(s);
• Oversee formalization of partnerships including grants management
• Implement, monitor, evaluate and ensure timely submission of quality reports;
• Perform quality checks to ensure compliance to set programme standards;
• Build and strengthen working relations with partners, training institutions and line government ministries and ensure they are adequately consulted/ informed and involved in the sponsorship programme operations.
• Ensure compliance with CBM standards and values;
  Work in coordination with all stakeholders to address and resolve concerns and issues faced around the programme;

Partner Support

• Induct key stakeholders (students, partners, line government ministries e.t.c) on the sponsorship programme, CBM procedures and requirements;
• Formalize partnerships through processing of contracts and memorandum of understanding;
• Ensure timely disbursement of programme funds and maintain up-to-date records of the same;
• Build a strong network around the sponsorship programme through strengthening linkages between the training institutions, partners, government line ministries and CBM;
• Conduct regular monitoring visits, consultation and participation of key stakeholders across the project implementation process (if and where applicable);

Project Reporting

• Compile and submit agreed upon reports (narrative, financial, case studies, student profiles among others) as per reporting schedule and protocol;
• Production of quality sponsorship programme communication materials;
• Prepare ToR, conduct regular monitoring visits, document field reports and share as appropriate;
• Report suspected cases of fraud and mismanagement to the Country Director.
• Maintain a database to track all training and progress reports and files in both print and electronic format on Sharepoint.

Budget

• Develop budget in line with CBM budget application process;
• Serve as the first point of contact on all aspects related to budget development, funds processing, tracking utilization;
• Monitor the utilisation of disbursed funds and ensure timely reporting on the same;

Student Support

• Provide orientation to students under the programme on terms and conditions for the sponsorship including CBM procedures;
• Ensure timely processing and disbursement of funds as per the agreed upon schedule;
• Conduct site specific regular monitoring visits to each student under the programme;
• Document and maintain progress report per each student;

Additional Responsibilities

• As a member of the Kenya Country Office team, the Sponsorship Programme Coordinator shall in consultation with the Country Director perform ad hoc duties which are either by their nature related to Kenya Programme or evolve from operational requirements.

Programme Coordinator Job Qualifications

• Relevant academic background (at least Master’s level) in health, social sciences or development studies.
• Five years’ experience in a related role.
• Experience with disability inclusive development a strong asset.
• Excellent reporting skills.
• Extensive experience in the health sector with special bias in eye health.
• Working knowledge of human resource development.
• Very good interpersonal and communication skills
• Intercultural, gender and diversity competence.
• Process-oriented thinking.
• Ability to manage competing priorities to deliver quality results in a timely manner.
• Willingness to travel- at least 40% of time.
• Willingness to adhere and commit to CBM’s Values and Child Safeguarding Policy.

The future job holder will adhere to CBM’s values and commits to CBM’s Child Safeguarding Policy.