Administrative Officer at PATH

PATH is seeking to recruit an Administrative Officer for HSDSA project who will serve as key member of the project’s administration and finance team. S/he will be responsible for functions in the offices associated with property management including IT, equipment and transportation while managing the HSDSA Cluster 1 inventory assets and ensuring that the master database inventory is updated. S/he will be located in Kisumu Office.

Duties & Responsibilities.

• Supervise DA1 filing processes.
• Maintain administration files and records.
• Oversee the leases and subleases, if any.
• Assist in procurement of goods and services.
• Support the IS Officer to oversee hardware maintenance.
• Oversee maintenance and mileage log books for all motor vehicles.
• In-charge of motor vehicles including coordination of daily drivers’ duties.
• Point person for the Internet Service Provider in the absence of the IS Officer.
• Assist in annual project budgeting process regarding administrative components.
• Coordinates duties and activities of Drivers, Admin Assistant, Stores Clerk and Receptionist.
• Manage the HSDSA Cluster 1 inventory assets and ensure that the master database inventory is updated.
• Manage all office facilities, equipment, vehicles, housekeeping services, improvements, repairs for county offices in Kisumu.

Required Skills

Required Experience

• Bachelor’s degree in Business Administration, office management, social sciences or related area.
• A minimum of Four years’ experience working for a national or international NGO in an administrative capacity. Proven experience in managing a variety of office functions including procurement, management of property, equipment, vehicle fleet, information technology, insurance and security issues.
• Demonstrated ability in Microsoft Office computer packages.
• Ability to plan and work independently and make decisions without close supervision.
• Organized, accurate, efficient and capable of thoroughly handling detailed work assignments.
• Proven ability to work in teams as a team member, player and leader and supervise team members.

Must currently have legal authorization to work in Kenya.

PATH is dedicated to diversity and is an equal opportunity employer.