Payroll Associate, HSDSA Cluster 1 at PATH

We seek to recruit a Payroll Associate who will process payments to employees in a timely manner and in compliance with laid down donor, PATH and statutory regulations/requirements. This will entail a comprehensive payroll management process using AREN payroll software, maintain PATH employees pay records and ensure accurate reconciliation of such records with the payroll system, continuously review payroll and ensure compliance with any changes in budgets, PATH HR policies, remuneration, tax legislation, labor laws, NSSF , NHIF , record keeping and reporting requirements . This position is based in Kisumu.

Specific Duties and Responsibilities:

• Timely processing of temporary staff payroll and ensuring accuracy and compliance with donor, PATH and statutory requirements.
• Provide support to the audit of the project on staff payroll related matters.
• Maintain PATH employees pay records and ensure accurate reconciliation of such records with the payroll system.
• Monitor changes in laws and regulations pertaining to payroll which require PATH policy changes and notifies the relevant teams for action.
• Document monthly challenges, lessons learnt, opportunities and recommendations for systems improvement to enable efficient payroll processing.
• Validate the monthly payroll input worksheets computations generated for accuracy and completeness against quality assurance parameters before settlement.
• Prepare periodic and ad hoc payroll reports. Compile overall staff monthly payroll reconciliations against current month’s and previous month’s approved payroll.
• Prepare and submit schedules of the different charge codes to Finance. Respond to staff queries regarding returned monies, inactive accounts, change of bank accounts etc.
• Continuously review payroll and ensure compliance with any changes in budgets, PATH HR policies, remuneration, tax legislation, labor laws, NSSF , NHIF , record keeping and reporting requirements.
• Prepare accurate monthly payroll schedules showing each employee basic salary, allowances, gross pay, deductions, PAYE/ NSSF/ NHIF/ HELB withholdings, net pay, pro-rations and retroactive adjustments. All output will be forwarded for review and approval.
• Email accurate and updated monthly pay-slips to all staff in a timely fashion. On an annual basis, prepare required annual payroll-related certificates or statements (P9 forms) for the staff and distribute by email for the self-tax assessment and filing.
• Maintain a spreadsheet for end-of-service gratuity accrual and provide a cumulative gratuity analysis report at the end of every month. Monitor any staff changes due to resignations and transitions to ensure reversals on the gratuity reports are effected in a timely manner.

Required Skills

Required Experience

• A Bachelor’s Degree in Accounting, Business Administration or related field and a minimum of CPA II. Minimum of 2 years on job experience in payroll processing is a must, preferably in an NGO setting. Familiarity with KRA itax platform is an added advantage.
• Excellent oral and written communication skills.
• Ability to take self-initiative and solve problems.
• Good time management skills and the ability to prioritize.
• Strong attention to detail and sound technical and analytical skills.
• Ability to handle multiple and conflicting priorities, and work under strict deadlines.
• Handson experience in use of accounting packages, proficiency and working experience with excel and Business World.

Must currently have legal authorization to work in Kenya.

PATH is dedicated to diversity and is an equal opportunity employer.