Office Administrator at Intergovernmental Relation Technical Committee (IGRTC)

IGRTC GRADE 7

Salary Minimum: 77,590.00

Roles

• Taking oral dictation
• Using e – office to research and process data
• Operating office equipment
• Attending to visitors/clients
• Handling telephone calls
• Handling customer inquiries and complaints
• Coordinating schedules of meetings and appointment
• Coordinating travel arrangements
• Ensuring security of office records , equipment and documents including classified materials
• Ensuring security, integrity and confidentiality of data
• Establishing and monitoring procedures for record keeping of correspondence and file movement
• Maintaining an up to date filling system in the office
• Preparing responses to routine correspondence

Job Requirements 

For appointment to this grade, an offer must have:

• Served in the grade of Senior Office Administrator  for a minimum period of (3) three years
• Bachelor’s Degree in Secretarial Studies or Bachelor of Business and Office Management from a recognized institution
• Certificate in Secretarial Management Course from Kenya School of Government or any other Government Training Institute
• Certificate in Supervisory Skills Course lasting not less than two (2) weeks from a recognized institution.
• Certificate in computer applications from a recognized institution

In addition to the above requirements, an officer must have the following key competencies:

• Interpersonal skills including being a team player
• Integrity and commitment to producing results
• Proven working attitude and ability to give and take instructions  and
• Ability to get on well with the diverse workforce.