Finance Assistant at Islamic Relief

Reporting To: Finance Manager

Staff Reporting: None

Base Location: Moyale

DIVISION/PURPOSE:

International Programme Department is:

• To contribute to the process of global poverty alleviation and
• Strengthen Islamic Relief (IR) global work through the provision of technical support in cooperation with regional desks and support units.

DEPARTMENT/PURPOSE:

Kenya program is:

To contribute to the poverty alleviation in Kenya and

To strengthen IR Kenya office through the provision of technical and managerial support.

JOB PURPOSE:

To assist in finance related tasks in line with agreed and accepted IR financial practices and procedures.

KEY OBJECTIVES:

To maintain the petty cash, prepare vouchers, record transactions and petty cash reconciliation, get approval and maintain filing.

KEY ROLES/RESPONSIBILITIES

• Accounting:
• Payments:
  • Preparation of and vouching of transaction supporting documentations as required by Islamic Relief procedures.
• Writing of cheques
  • Issuing cheques to suppliers.
  • Ensure all transactions are adequately supported prior to payment.
  • Ensure that all vouchers are well approved
• Bank
  • Reconciling Banks for Moyale Office and also keep updated record for the bank account.
• Recording
  • Recording of petty cash transactions and cash book maintenance. Ensure reconciliation of the petty cash balance daily and to get it approved by the finance officer.
• Reporting
  • Preparation of monthly field reports and submits to the finance manager.
  • Preparation of monthly funds request and submit to the Country office.
• Filling
  • Maintenance of the financial filing, and ensuring that copies are maintained at the end of each project and ensuring adequate archiving.
  • Perform any other duties as requested by his/her line manager subject to comply and not conflict with the above.
  • Ensure that all necessary documents are appropriately filled.

Qualifications/Experience/Skills:

• Bachelor in Business management (finance option) or related field
• At least 3 year experience in procurement management in NGO set-up
• Effective IT Skills (Word & Excel).
• Communication, tact and negotiation skills.
• Problem solving.
• Flexible and patient.
• Fluent in Written and spoken English.

Personal requirements

• Ability to cope with stress, and live in environment with very basic living condition
• Very strong interpersonal skills: strong communication and diplomatic skills
• Flexibility to respond to changing nature of humanitarian context and operational difficulties
• Excellent analytical skills, observation and analysis capacity
• Ability to plan ahead and output oriented (pro-active)
• Ability to adhere to deadlines and respect line management
• Readiness to commit and adhere to the values, mission and vision of IR Kenya