Project Administrator at Dorbe-Leit Solutions Limited

Our client is looking for a knowledge driven individual to take up the role of a Project Administrator. They have operations which cut across the Eastern Africa countries of Kenya, Ethiopia, Burundi and Rwanda, the Southern Africa countries of Zambia, Zimbabwe, Angola and Mozambique, the Western African countries of Ghana and Nigeria and Portugal in Europe. The jobholder will report to the Project Manager.

Job Purpose/Summary

Responsible for providing administrative support to the Project Manager, Leads, Teams and other stakeholders during project planning and implementation. Acts as custodian of projects reports, processes and standards.

Duties and Responsibilities

• Support the Project Manager in liaising with SBU Heads and technical teams to ensure that project schedules or timelines are accurate.
• Managing and monitoring project documentation and reports ensuring the same is uploaded as per guidelines.
• Time tracking actual project costs vis-à-vis budgets & raising red flags on adverse variance scenarios.
• Liaising with commercial department to receive timely updates on customer costing, billing, collection & reporting.
• Administrating project Petty Cash, Travel/Transportation, Accommodation and internet connectivity.
• Ensure that Personal Protective Equipment (PPEs) are made available to the project teams.
• Facilitating team and client meetings effectively so as to track project progress & updates.
• Keeping project team well informed of changes within the organization and general corporate news.
• Effectively communicating relevant project information to superiors.
• Updating all information on the project management software and ensuring it is accurate and timely.

Minimum Requirements

• Bachelor’s degree in a Business related field.
• A Project Management (Prince2) Certification highly desirable.
• A Certificate in Monitoring & Evaluation (M&E) will be added advantage
• At least 5 years of direct work experience in a project management office or in a support role in a complex administrative role, including all aspects of process development and execution.

Competencies

• Highly effective individuals – Able to work independently with minimal supervision.
• Strong organizational, planning skills & result oriented.
• Team player, change agent, agile, personal effectiveness, ability to work under pressure, Innovative & self-driven.
• Strong interpersonal and communication skills.

Technical Competencies.

• Attention to details.
• Good customer relation skills.
• Sound judgment.
• IT proficiency & appreciation of technology.
• Good analytical skills.
• Excellent report writing skills