Administration Assistant at Fanisi HR Solutions

Job Duties and Responsibilities

• Consistently offer professional, friendly service to our clients and ensure reception area is tidy.
• Answer direct client queries on telephone, email as well as maintain customer information and data.
• You will support the senior teams in managing key administrative tasks such as project planning, capital budgeting and control, contract management and site supervision.
• You will be in charge of key administrative work such as data entry, petty cash, filing, preparing project documents.
• Ensuring financial transactions are properly recorded and entered into the computerized accounting systems
• Preparing quotations, invoices and following up on collections.
• Liaise with the senior teams to schedule delivery of needed materials and labor requests.
• Ensure project proceeds in a timely manner according to work plans.

Required qualifications and experience:

• Bachelor’s Degree or a Higher Diploma in administration, logistics or business related field.
• A minimum of two (2) years experience in administration, logistics management within the construction industry will be preferred.
• Basic understanding of accounting, including proficiency in using (Excel or Quick books) will be preferred.
• Proven ability to focus attention on client needs, remaining calm and courteous at all times
• Excellent communication skills, fluent in both English and Kiswahili.
• Good computer literacy skills including using Microsoft Office (Word, Excel, Power point and outlook)
• Due to the nature of the job, applicants who reside within (Karen/Rongai/Langata) and its environs will be highly considered.