Receptionist at County Assemblies Forum

The Receptionist shall report administratively to the Chief Executive Officer.

Scope of the Office of Receptionist

The scope of Receptionist entails, but not limited to the, administrative support across the organization, coordinate front-desk activities, deal with emergencies in a timely and effective manner, while streamlining office operations.

The Receptionist shall report administratively to the Chief Executive Officer.

Duties and Responsibilities

• Direct visitors to the appropriate person and office
• Answer, screen and forward incoming phone calls
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
• Provide basic and accurate information in-person and via phone/email
• Receive, sort and distribute daily mail/deliveries
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
• Order front office supplies and keep inventory of stock
• Update calendars and schedule meetings
• Arrange travel and accommodations, and prepare vouchers
• Keep updated records of office expenses and costs
• Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing

Job Qualifications

• Must be a Kenyan citizen
• Must have any degree from a recognized institution and at least 2 years’ Experience in front office.
• Proficiency in Microsoft Office Suite.
• Excellent organizational skills.

Note:

Only shortlisted candidates shall be contacted further

Those invited for interviews will be required to avail current and valid clearances from the following bodies:

• Kenya Revenue Authority
• Ethic and Anti-Corruption Commission
• Directorate of Criminal Investigations
• Hight Education Loans Boards
• Credit Reference Bureau
• Clearance certificates from Helb