Procurement Assistant at Virtual HR

This position will be responsible for sourcing and purchasing goods and services for the organization, management and stock management through optimizing inventory level of stores and logistics coordination.

Job Accountabilities:

Stock Management:

• Ensuring stock count is done on the last day of each month and stocks figures entered in the ERP system on time.
• Ensuring proper inventory control procedures.
• Monitoring stock movement.
• Carrying out regular stock analysis to mitigate stock outs.
• Overseeing daily IT sales reports and accessories from the branches.
• Updating the Master File
• Preparing weekly stock reports.
• Overseeing aging stocks and expiries, stock rotations and warranty follow ups

Purchasing & Supplies Management:

• Ensuring all purchases are according to the organizations policy
• Ensuring that all suppliers and internal requests are handled courteously and in a timely manner.
• Ensuring that Purchase Cycle documents are done the same day of purchase.
• Negotiating on prices and payment terms with suppliers.
• Ensuring quality products and services are sourced and supplied at the best prices.
• Liaising with freight forwarders and coordinate clearance of imports for all the projects currently on progress
• Ensuring that all imports documentation are received and costing is done for each consignment

Reporting:

• Preparing monthly stock reports
• Ensuring product and branch profitability report is done bi-monthly.

Logistics:

• Maintaining an effective logistics schedule
• Managing the logistics team i.e. drivers and riders
• Ensuring that company interests are taken care off by effectively taking care of the company’s assets.
• Ensuring safety of goods and people being transported to and from the office.
• Ensuring goods ordered are collected on time and deliveries are done to the client on time

Qualifications

• Degree in business, procurement or related field
• Professional Course in Procurement
• At least 2 years’ experience in a similar role preferably in an ICT firm
• Good negotiation skills
• Result oriented and excellent analytical skills
• Ability to work independently with minimal support
• Ability to work under pressure and deliver on time
• Attention to detail – achieve thoroughness and accuracy when accomplishing a task
• Customer focus – recognize both internal and external customer’s needs and balances available resources and skills to strive to exceed them.
• Problem solving skills – be able to break down problems into their essential elements, stay focused on the issue, formulate and assess alternatives