Sub-County Finance Assistants at Abt Associates

Supervisor: Country Finance and Administration Manager

No. required: 14 (6 in Migori and 8 in Homabay)

Overall Purpose: The major purpose is to support the Country Finance and Administration Manager and County Finance Assistant in collecting the required information from Sub- county operation sites for processing payment of sub-county spraying staff besides observing proper accounting procedures, systems and internal controls in Sub-county field stations.

Responsibilities:

• Providing support to county finance assistants for vendor and payroll processing and data reconciliation
• Compile team member payroll data and other records to ensure the timely and accurate disbursement of payments
• Analyzing, researching, validating and correcting any payroll issues on a weekly basis
• Responsible for correcting and resolving errors to avoid seasonal staff employees receiving incorrect payments
• Responding to staff queries regarding payroll and vendor matters
• Monitoring and, where necessary, escalating issues to avert errors
• Processing payments and post-payroll activities, identifying errors and resolving them.
• Reinforce payroll output transmissions communication and off-cycle requests at the field stations
• Assist the finance teams within the organization by providing information and reconciliation reports
• Identify and resolve general ledger posting queries
• Assist in developing a database of all field staff involved in the allocated sub-county
• Ensuring that the daily work logs are completed, signed and submitted by team leaders and supervisors.
• Obtains and maintains personal information from operation sites spray teams which is used in administering their pay e.g. ID number, telephone numbers.
• Collecting of financial data from field stations and verifying the accuracy of information/support documentations and reasonableness of costs.
• Organize the financial document filing system and submit to the county finance assistant.
• Assist in verifying and processing of payments
• Provide high level of customer service to all staff and external vendors of the organization
• Maintain strict confidentiality as it relates to all information.
• Perform other ad hoc projects duties as assigned by supervisor

Required minimum qualifications, skills and abilities

• Training in accounting/finance or its equivalent preferably CPA (K)
• Additional 1 year experience working as an account clerk in a busy professional environment

Knowledge, Skills and Abilities:

• Proficiency in English and Kiswahili.
• Knowledge of payroll processing and reporting
• Excellent levels of numeracy and computer literacy
• High accuracy and productivity
• Strong organizational skills
• Financial services operations or administrative experience a plus
• Must have the ability to multi-task
• Working knowledge of Microsoft Outlook, Word and Excel
• Strong presentation and facilitation skills
• Ability to use spreadsheets and other accounting software
• Strong interpersonal skills and ability to work in a team