HR Manager at Concern Worldwide

Reports to: Coordinator - HR and Administration

Direct Reports HR Assistant

Contract Details:

• Fixed Term One (1) Year Contract Subject to Availability of Funds and Performance
• Starting Salary of the Pay Grade – Kes 197,077
• Pension after Confirmation of Appointment
• Medical, Life and Accident Covers

Job Summary:

The incumbent will be responsible for all aspects of Human Resources. S/he will assist in the development and implementation of HR policies and best practices and support senior managers to ensure continuous development and application of resultant procedures for effective people management

Main Duties & Responsibilities:

• Recruitment/Selection/Placement
  • Advising and updating on job requirements including job requisitions and descriptions for all positions
  • Preparing and disseminating internal and external job adverts
  • Longlisting for all job applications
  • Conducting interviews for job positions Grade 5 and below
  • Managing effective & efficient induction and orientation of new staff
  • Preparation and issuance of offers and contracts for staff and casuals
• Reward & Benefits Administration
  • National staff payroll processing including timely processing of all statutory payments
  • Administration of all national staff benefits (medical, life and accident cover, pension etc.)
  • Assisting in salary surveys and analysing pay data to inform salary reviews
  • Policies, Procedures & Best Practices
  • Ensuring staff are aware of and understand their terms and conditions of service
  • Advising on & implementing legal requirements & HR policies & procedures
  • Assisting in the development of new and review of existing policies and procedures
• Learning, Training & Development
  • Assist in identifying and advising on staff learning, training and development needs
  • Tracking probations and Performance Development Reviews (PDR) completion and compliance with Concern’s policies and procedures
  • Training, coaching, mentoring and appraising direct reports and all staff as appropriate
  • Reporting on training and development programs
• Staff Relations
  • Report and advise on staff grievances and complaints
  • Mediating staff conflict under the leadership of the Line Manager
  • Facilitating staff social welfare support (attendance and support)
• Staff Separation
• Monitoring contract expiry dates and advising Line Managers, Department Heads and Budget Holders for further direction and action
• Advising on clearance and handover procedures
• Processing leavers’ final dues
• Ensuring termination of leavers’ benefits with various service providers
• Conducting and analyzing exit interviews/debriefs and making recommendations for organizational improvement
• Documentation, Reporting and Representation
• Assist in developing and implementing the HR/Administration costed work plan
• Maintaining & updating information in the HR Management Information System
• Processing and tracking Nairobi based expatriates’ visas, permits and passes
• Preparing periodic performance and progress reports
• Representing Concern & serving in committees/teams/tasks forces as appropriate
• Prepare internal and external correspondence as appropriate
• Responding to Emergencies:
  • Participate and contribute as necessary towards Concern’s Emergency response as and when necessary
  • Comply with Concern’s health, safety and security guidelines during emergencies
  • Concern Code of Conduct & Associated Policies
  • To adhere to the standards of conduct outlined in the Concern Code of Conduct & Associated Policies
  • To support and promote the standards outlined in the Concern Code of Conduct & Associated Policies to their team, partner organisations and beneficiaries and be committed to providing a safe working environment.
  • To contribute to the establishment of preventive measures to reduce the potential for abuse and exploitation in Concern’s programme

Job Specification:

• A Degree in Human Resources Management, Business Administration, Commerce, Organisation Development or relevant field with
• Professional Certification in Human Resource Management
• At least five (5) years’ experience in a similar role. International NGO experience is an added advantage
• Excellent people management, analytical, problem solving, negotiation, interpersonal and communication skills
• Demonstrated ability to work effectively in an individual capacity and as part of a team and an ability to multi-task
• Confidentiality, accountability, integrity and ability to handle sensitive situations
• Fluent in both spoken and written English & Kiswahili
• Proven competency in the use computer applications

Disclaimer Clause

This job description is not exhaustive and may be revised by the line manager from time to time