Mailroom Messenger at Foreign & Commonwealth Office (FCO)

To offer support to the Transport team, by ensuring effective delivery of correspondence and packages between offices and departments and sorting of diplomatic bags.

Roles and responsibilities:

• Sort, collate and distribute / dispatch all incoming / outgoing mails and diplomatic bags.
• Log and record all mail transactions on appropriate spread sheets.
• Responsible for keeping track of mails received by the organization and those sent out.
• Keep the mailroom organized by properly arranging the bundles of mail and packages coming in to prevent littering and jam-packing in the office space
• Receiving BHC mail and sending mail to other organisations, including deliveries by BHC drivers.
• Cover for other roles within the Transport section when required- including the Receptionist and Transport Planner.
• Carry out document scanning, photocopy, binding services and printing of business cards.
• Assist in filing of documents as requested.
• Prepare relevant mailroom reports on a monthly basis.
• Carry out messenger duties from time to time.
• Assist in fuelling of official vehicles duties.
• Prepare a monthly fuel stock reconciliation report.
• Prepare fuel charge sheets.
• Prepare day to day fuel dispensing reports.
• General administration duties as required.
• Perform any other duties as may be assigned by the Transport Manager and his deputy from time to time.

• KCSE grade C-
• Computer knowledge
• Have previous first-hand experience of managing a post/mail room
• Possess good planning and reporting skills