Admin Assistant at Ideon Limited

Description

The Admin Assistant will be responsible for generating various invoices through the system e.g. water bills, fine, repairs and any other that may occur on a need basis.

Duties & Responsibilities

• Ensuring that all tenants have signed agreements and the same filed in their respective files and also updating the files from time to time
• Add tenant to the system and vacate when needs be with precise dates of vacating
• Post expenses into the system and do remittances periodically as they become due
• Ensure that tenants records are up to date by occasionally updating the agreement file as well as the system data
• Bank / system reconciliations
• Generating various invoices through the system e.g. water bills, fine, repairs and any other that may occur on a need basis
• Receiving tenant payments and posting them appropriately to the system
• Issue demand notes to the tenants with the help of the field officer
• Drafting letters when requested or when need arises, replying to emails accordingly
• Presenting cheques to the bank and checking their status for any errors
• Disbursing various messages from the system to tenants, caretakers or landlord when needs be
• Preparation of refund forms which must be signed by caretaker and field officer before your execution, which then you will attach tenant bank details ready for remittance at accounts level
• Respond to calls from tenants, Landlords etc. and assist them as required
• Preparation of MONTHLY rental statements for Landlords and generating income returns on the same
• Draft small monthly reports of your findings and submit to the director
• Taking minutes of every meeting
• Record hardware stock
• Marketing/ advertising
• Any other duty that may arise

Skills & Experience

• Diploma /Degree in Finance or related field.
• At-least 2years working experience in Finance, Accounting or related field.