Administrative Assistant at KCA University (KCAU)

JOB OBJECTIVE

The job holder will be responsible for providing administrative support to the Central Services department.

DUTIES AND RESPONSIBILITIES:

• Collaborating with various departments to ensure efficient and effective vehicle allocation.
• Timely response to driver concerns, complaints and escalations.
• Assist in proper planning and scheduling for all vehicle inspections, insurance and timely repair and maintenance to ensure there are no downtimes that could affect business operations.
• Ensure the fleet data is accurately captured and maintained.
• Assist in daily supervision and coordination of the outsourced cleaning team and the gardeners.
• Ensure timely request purchase of consumables, equipment and materials.
• Ensure housekeeping standards are met and maintained within the University and report shortcomings/faults to the Manager.
• Monitor standards and compliance of work performed by outsourced contractors.
• Monitor and assist in planning for holiday work requirements.
• Perform any other duties and responsibilities as may be assigned from time to time by your Supervisor

QUALIFICATIONS AND EXPERIENCE

• Diploma in Business and Office Management or equivalent.
• Good working knowledge of Microsoft Office Suite (Word, Excel, Power Point, Outlook) to create documents, and spreadsheets and to maintain and update databases.
• Good interpersonal skills
• Must have excellent time management skills to cope with the diversity of work and deadlines

OTHER SKILLS AND COMPETENCIES

• Good organizational and planning skills.
• Good interpersonal and communication skills
• Excellent written and verbal communication.

Closing: 4th November 2022..