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    • Vacancies at Corporate Staffing

    Posted: Nov 1, 2022
    Deadline: Not specified
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  • Administrative Coordinator

    Principal Responsibilities 

    • Work closely and effectively with COO to keep her well informed of upcoming commitments and responsibilities, following up appropriately;
    • Assist in managing communication of the COO, including coordinating calendars, emails, phone calls and in person meetings as needed, maintaining confidentiality as appropriate; Provide gatekeeper role to the COO;
    • Researches, prioritizes, and follows up on issues and concerns, as assigned by COO, assisting in determination of appropriate course of action, referral, or response;
    • Maintain high-level understanding of interdepartmental process as to assist in facilitating appropriate communication;
    • Assist in the preparation of meeting materials and reports (Including for VC and AmIU Council), including research, data collection, preparation, and assembly of materials
    • Maintain effective relationships and communications with departments outside of the Office of the COO;
    • Maintain ongoing knowledge of key department strategies and initiatives in order to brief the COO each week.
    • Coordinate budget activity through tracking, reconciling and processing: payment requests, reimbursement claims and budget reports;
    • Provide support to the quarterly Council meetings and various Council Committee meetings.
    • Organize internal and external meeting for COO, including logistical and substantive preparation
    • Manage all travel scheduling and arrangements
    • Facilitate special projects as assigned;
    • Provide project management support for complex planning and execution of COO related initiatives;
    • Prioritize conflicting needs; handles matters’ expeditiously, proactively, and follow through on projects to successful completion, often with deadline pressures;
    • Coordinate Team meetings and retreats and assist with staff meetings and events as needed.
    • Perform other tasks as may be necessary to facilitate the work of the COO;

    Qualifications Education/Certifications:

    • Bachelor’s degree required

    Required Knowledge/Experience

    • 6 years relevant experience in a busy set-up; experience working in a University set-up is an added advantage
    • Knowledge of Microsoft Office; Expertise in Google Suite
    • Exposure to a multidiscipline and multicultural environment

    Skills/Abilities:

    • Highly collaborative
    • Strong technical aptitude.
    • Service oriented and excellent customer service skills.
    • Highest level of discretion and integrity and the ability to handle and maintain confidentiality.
    • Excellent written and oral communication.
    • Ability to manage multiple priorities for multiple stakeholders.
    • Ability to make administrative and procedural decisions and judgments on sensitive, confidential issues
    • Ability to set and adhere to realistic deadlines and work effectively yet maintain flexibility to adapt to changing priorities.
    • Skill in managing time and workload effectively.
    • Ability and willingness to work as a member of a team, and to foster a team environment within the department and all levels of the campus community.
    • Strong problem-solving skills. Must be able to define problems, collect data, establish facts, and draw valid conclusions.
    • Detail oriented, organized with proven ability to successfully multi-task
    • Demonstrates critical thinking, communication, and relationship-building skills
    • Ability to work independently and self-manage.

    Check how your CV aligns with this job

    Method of Application

    Send your application to jobs@corporatestaffing.co.ke

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