Administrative Officer KMR 6 at Kenya Medical Research - KEMRI

Vacancy No. CGHR/290/05/22

MINIMUM REQUIREMENTS

• Bachelor’s Degree in Business Administration/ Accounting/ Finance or equivalent qualification from a recognized institution.
• Knowledge of administrative, budgetary, financial, and human resources policies and procedures.
• Have proficiency in computer applications.

Key Skills and Competencies

• Strong communication and reporting skills
• Good interpersonal, decision making and analytical skills.
• Team player
• Excellent personnel and financial management skills
• Strong organizational, office and time management skills
• Ability to multi-task and take initiatives with minimal supervision.
• Proficiency in use of computer packages such as Excel, MS-Word, and QuickBooks
• Ability to work with minimal supervision, within strict deadlines and flexibility to ad-hoc schedules
• Ability to manage complex assignments, plan, and monitor budget expenditures.
• Previous Internship experience within the Malaria Branch will be an added advantage.

Major Duties and Responsibilities

• Work with finance on activities related to budgets for new funding, project/project preparation and submissions, progress reports, developing and planning budgets for each project strategic
• area and assists in forecasting future resource needs.
• Track expenditure and prepare timely reports for submission to Project Manager, PIs, Partners and Donors
• Review financial and administrative vouchers and monitor MPESA payments.
• Recommend approvals of project operating invoices and vouchers for payment.
• Liaise with finance to ensure funds are available before processing LPOs and with relevant departments to ensure Request for Purchases is completed for timely procurement and delivery of project supplies.
• Maintain an inventory register and conduct unannounced inventories inspection to ensure all assets are available and maintained per schedule.
• Manage office transport, track vehicle and motorbike expenses and highlight concerns
• Liaise with Human Resource on hiring and orientation of project staff.
• Manage timesheet tracker per project and maintain leave schedules.
• Coordinate archiving of branch files.
• Coordinate branch meetings and take minutes.
• Facilitate processing of travel requisitions.
• Coordinate clearance of visitors to the branch and liaise with relevant departments for clearance, work permits, hotel reservations, ground transportation and office space.
• Prepare welcome packet for visiting scientists.
• Generating reports on operations, maintenance, and utilization
• Any other related duties as may be assigned from time to time by the immediate supervisor

Terms of Employment: Contract for 1 year. Probation period for the first 3 months.