Administrative Secretary at Rose Avenue Group

Job Purpose:

• To provide high-level administrative and secretarial support while assisting with basic accounting and finance functions. The role requires a mature, dependable individual with strong organizational skills and attention to detail.

Key Responsibilities:

Secretarial & Administrative Support

• Manage daily office operations, including filing, correspondence, and scheduling appointments.
• Handle incoming and outgoing communications, such as calls, emails, and visitors.
• Maintain confidential files and records in an organized manner.
• Draft letters, reports, meeting minutes, and other documentation as required.
• Support management and staff with administrative duties as needed.

Accounting Support

• Assist with data entry of financial transactions into accounting software (e.g., QuickBooks or similar).
• Reconcile receipts, petty cash, and basic ledgers.
• Support invoice preparation and follow-ups on payments.
• Help in preparing financial reports for review by the accountant or manager.
• Liaise with external accountants or auditors when necessary.

Key Qualifications & Experience:

• Diploma in Secretarial Studies, Business Administration, or a related field.
• Additional qualification in Accounts/Finance (CPA I or II) is highly desirable.
• Minimum of 3 years experience in a similar administrative and accounts-support role.
• Strong computer literacy: MS Office (Word, Excel, Outlook) and accounting software.
• Excellent communication, interpersonal, and organizational skills.
• Professional demeanor, maturity, and the ability to handle confidential information.

Personal Attributes:

• Highly organized and detail-oriented
• Discreet and trustworthy
• Proactive and able to work independently
• Strong time management and multitasking ability
• Team player with a positive attitude