AgriFI Food Safety Programme (AGRIFI) Finance Officer at Micro Enterprises Support Programme Trust (MESPT)

REF. HR/07/2023

Job Purpose

Working in the finance department under the supervision of the Head of Finance and Administration, the Finance Officer will be responsible for all financial functions of the programme including accounting, payments and banking, documentation, budgeting, financial reporting and compliance. Specific tasks include;

Key Responsibilities

Financial Management and Control

• Review and verify all invoices /payment vouchers for approval of payment. Review and verify all transactions posted into sub ledgers for all the programs.
• Prepare the general ledger and run the trial balance to confirm accuracy of the general ledger. Remit statutory deductions and taxes including but not limited to corporate tax, VAT, PAYE, withholding tax for all the programme activities.
• Review and verify bank reconciliations and supplier accounts
• Ensure adherence to internal controls, organizational policies, donor, and statutory regulations for all the program activities.
• Maintain Asset register and conduct asset verification exercise
• Carry out monthly inter-project reconciliation for all the program activities.

Financial Systems

• Ensure effective management of Navision ERP line with approved plans.
• Ensure effective filing, manual or electronic for all documentation
• Ensure configuration of the report set up in Navision
• Updating of MESPT program budgets in Navision

Risk Management

• Co-ordinate, the risk management function including compilation of the risk register for the activities.

Budgeting

• Work with respective managers to develop operations annual and interim budgets.
• Confirm that proposed budgets adhere to organizational, donor, statutory and professional guidelines.
• Review the individual budgets and consolidate budgets to create the overall institutional budget for Board of Trustees approval.

Implementing Partner Reviews, Internal and External Audits

• Plan for partner reviews, Internal and External audits for all the programs activities
• Address issues raised in draft reports and management letters and give responses in terms of program activities.
• Undertake corrective and preventive actions identified by partner reviews and audits, investigations, or other assessment mechanisms within the agreed time frame in all the program activities.

Monitoring and Reporting

• Prepare monthly Financial Accounts and Management reports for review
• Discuss the reports with the respective managers and to understand the reasons for any variance and document the same.

Policy, Procedure and Controls

• Develop procedures aligned to approved policies, ensure compliance, and effect controls and sensitize program staff on the policies and procedures.
• Ensure all financial controls are put in place and monitor the same.
• Conduct staff sensitization sessions periodically to keep staff abreast of policies and procedures.
• Any other duties as assigned by the Supervisor from time to time

Key Relationships

• Internal: HR Officer, Programme Managers, Credit and Business Development Manager, ICT Manager, Programme Officers, Finance Assistants and Programme Assistants
• External: Banks, Donors, Suppliers and Partner Organizations

Qualifications & Other Requirements

• A minimum of bachelor’s degree in commerce, Finance, Accounting, Economics, or Related Field from an Accredited Institution of Higher Learning
• CPA (K) holder or equivalent professional qualification
• At least 5 years of experience in Finance/Audit
• Experience in using financial software.
• Solid Knowledge of Financial and accounting procedures
• Excellent understanding of Financial ERP system
• Excellent knowledge of IFRS and its application and International Accounting Standards (IAS)
• Experience of handling financial projects in Agribusiness will be an added advantage.
• Excellent working knowledge of MS Office Suite
• Knowledge on Risk Management will be an added advantage.

Terms: Contract up to 31st December 2024, three-month probation and notice period of one month.