Assistant Director, Examinations Administration at Kenya National Examinations Council (KNEC)

The Assistant Director, Examinations Administration will be responsible for Supervision of activities and programs for management and field administration of examinations.

Job Description

Examinations Management

The duties and responsibilities of the officer will entail:

• Preparing registration circulars on examination activities and calendar of examination activities within the section;
• Supervising the registration of candidates;
• Enforcing entry requirements for various courses as per the regulations;
• Resolving examination-related queries;
• Preparing draft program schedules for processing of examination/assessment;
• Leading teams during the processing of examinations/assessments results;
• Preparing draft schedules for centering and dispatch of examination/assessment materials;
• Estimating and presenting logistical requirements of examinations administration in the section;
• Preparing interventions to address operational challenges within the section;
• Preparing advertisements for print media on examination/assessment activities in the section
• Leading the teams during the processing of examination/assessment;
• Preparing reports upon completion of each activity done in the section;
• Coordinating and supervising the staff within the section;
• Implementing the Quality Management Systems, updating the risk register and appraising staff within the section;
• Preparing and implementing the work plans in the section.

Field Administration

The duties and responsibilities of the officer will entail:

• Receiving, sorting, packing answer scripts from Sub County Directors of Education after administration of examinations;
• Dispatching and returning answer scripts and other related examination materials to and from marking centres;
• Processing examinations of examination centre bills and examiners claims in liaison with Finance division;
• Preparing schedules of appointment and promotion of senior examiners in consultation with the head of division;
• Preparing the documents required by the field administration personnel for the examinations/assessments administration process;
• Preparing programs and draft budget estimates for briefing and sensitization of field officers and examiners;
• Compiling a list of applications from centres requesting to be used as marking centres;
• Preparing the draft questionnaires and related documents for inspection of marking centres;
• Preparing programs, budgets, materials for the training of examiners;
• Compiling a list of successful examiners for uploading to the examiners' database and responding to unsuccessful examiners
• Preparing programs, budgets, relevant documents, stationery to facilitate the marking of examinations;
• Coordinating the marking exercise in the marking centre;
• Coordinating and supervising the staff within the section;
• Implementing the Quality Management Systems, updating the risk register and appraising staff within the section;
• Preparing and implementing the work plans and preparing reports upon completion of each activity done in the section.

Qualification and Experience

For appointment to this grade, a candidate must have:

• At least ten (10) years cumulative relevant work experience, four (4) of which should have served at management level;
• Master’s Degree in Education or equivalent qualification from a recognized institution;
• Bachelor’s Degree in Education from a recognized institution;
• OR Bachelor’s Degree in a relevant discipline plus a Post Graduate Diploma in Education from a recognized institution;
• Management Course lasting not less than four (4) weeks from a recognized institution;
• Demonstrated competence and merit in work performance;
• Proficiency in computer applications;
• Fulfillment of the requirements of Chapter Six of the Constitution of Kenya.

 Key Competencies, Skills, and Attitudes

• Analytical skills;
• Communication and reporting skills;
• Mentoring, coaching and leadership skills;
• Interpersonal and negotiation skills;
• Team player;
• Integrity.