Associate: Corporate Services at Bowmans (Law Firm)

EXPERIENCE AND QUALIFICATIONS: 

• Minimum of 3 years legal secretarial experience in a corporate/service environment
• Thorough knowledge of the common rules and regulations of a company in accordance with Companies Acts and Laws of Kenya
• Analyzing the Memorandum and Article of Association as per company’s stand and advising as necessary
• Experience in advising and dealing with registration of entities, increase of capital, transfer of shares, change of directors, mergers, acquisitions and restructuring of companies, and drafting appropriate resolutions
• Bachelor Degree in a relevant field
• CPS Professional

JOB ACCOUNTABILITIES:

Technical Tasks:

• Attend to annual compliance of individual portfolio – Annual returns, AGM minutes and resolutions, share certificates, registers.
• Review compliance paperwork for completeness and accuracy prior to dispatch.
• Assist the Compliance champion on the following.
• Maintain an annual compliance calendar for the entire compliance book of Business.
• Direct the Personal Assistant to enter anniversary dates in the tracker.
• Monitor that scheduled compliance tasks are executed
• Monitor the work assigned to the clerks to pursue at the Company’s Registry; track progress and escalate as necessary.
•  Establish day to day networks with officers at the BRS to strengthen daily follow up efforts.
• Prepare draft minutes - Board and AGM (both attending and assisting)
• Undertake research for non-routine enquiries, governance work and special assignments and draft advisory briefs.
• Undertake governance audit field work.
• BRS Filings – prepare and file documents on the BRS relating to changes in directorships and shareholding

Administration Tasks:

• Time recording
• Prepare and present annual compliance status reports at departmental meetings.
• Records management/filings.
• Opening/maintain client files
• WIP management - advise on billing
• Collections

Talent:

• Attend firm scheduled trainings recommended for the role including e-learnings.
• Complete performance appraisal and personal development interventions.
• Prepare assigned presentations
• Training associates and interns
• Supervising work assigned to associates

Brand:

• Proposal support.
• Review proposals and LOEs
• Attend new client meetings
• Participate in pipeline meetings and follow up’s

PERSONAL ATTRIBUTES:

Initiative

• Self-starting, taking action to achieve goals beyond what is required, and being proactive from a departmental perspective.

Planning and organizing

• Establishes priorities, manages schedules and be able to plan time and resources within a pressurized environment without compromising work quality or standards. 

Work Standards

• Sets high goals or standards of performance for self, producing work timeously, accurately and of a consistently high standard

Communication (Written and Verbal)

• Able to express ideas clearly, produce documents that have appropriate organization and structure, correct grammar and language.
• Must be at ease to contact clients, superiors and colleagues on a daily basis, and to meet and engage with clients and colleagues in a professional and effective manner.
• Excellent telephonic interaction skills – adopting appropriate and professional tone with seniors, colleagues and clients.

Interpersonal skills:

•  Should exhibit excellent interpersonal skills and ability to communicate and build relationships within the firm

Willingness to learn

• Eager to learn and understand

Computer Literacy

• Proficient in Word and Outlook
• Knowledge of Excel and PowerPoint an advantage

Closing date for Applications is Friday 21 May 2021.

Please include a copy of your CV with your application for it to be considered.

If you do not hear from us within 4 weeks, please consider your application as unsuccessful.