Chief Assistant Office Administrator at County Government of Kakamega

Duties and Responsibilities
Specific duties and responsibilities at this level will entail:

• Taking oral dictation;
• using e-office to research and process data;
• operating office equipment;
• attending to visitors/clients;
• handling telephone calls;
• coordinating schedules of meetings and appointments;
• ensuring security of office records, equipment and documents including classified materials; preparing
• responses to routine correspondence;
• managing office protocol and etiquette;
• managing petty cash;
• monitoring procedures for record keeping of correspondence and file movements;
• Maintaining an up-to-date filing system in the office;
• coordinating travel arrangements;
• handling customer inquiries and complaints;
• Establishing and undertaking any other office administrative services duties that may be assigned. Requirements for Appointment

For appointment to this grade, an officer must have:

• Served in the grade of Senior Assistant Office Administrator, Job Group CPSB 08/’L’ for a minimum period of three (3) years;
• Diploma in Secretarial Studies from the Kenya National Examinations Council;
• Business Education Single and Group Certificates (BES & GC) Stages I, II and III from the Kenya National
• Examinations Council in the following subjects:
  • Shorthand III (minimum 120 w.p.m.)
  • Typewriting III (50 w.p.m.)/Computerized Document Processing III;
  • Business English III/Communications III;
  • Office Practice II;
  • Commerce II;
  • Office Management III/Office Administration and Management III;
  • Secretarial Duties II;
• Certificate in Secretarial Management Course lasting not less than three (3) weeks from the Kenya School of
• Government or any other recognized institution; and Shown merit and ability as reflected in work performance and results.