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  • Posted: Aug 12, 2022
    Deadline: Aug 16, 2022
  • The promulgation of the Constitution of Kenya, 2010, introduced the devolved system of Government which resulted to the formation of the 47 Counties across the Country, Kakamega County being among them. Kakamega County is located in the western region of the country with an area of 3,051.3 square kilometers and an estimated population of 2,079,669 and d...
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    Chief Assistant Office Administrator

    Duties and Responsibilities
    Specific duties and responsibilities at this level will entail:

    • Taking oral dictation;
    • using e-office to research and process data;
    • operating office equipment;
    • attending to visitors/clients;
    • handling telephone calls;
    • coordinating schedules of meetings and appointments;
    • ensuring security of office records, equipment and documents including classified materials; preparing
    • responses to routine correspondence;
    • managing office protocol and etiquette;
    • managing petty cash;
    • monitoring procedures for record keeping of correspondence and file movements;
    • Maintaining an up-to-date filing system in the office;
    • coordinating travel arrangements;
    • handling customer inquiries and complaints;
    • Establishing and undertaking any other office administrative services duties that may be assigned. Requirements for Appointment

    For appointment to this grade, an officer must have:

    • Served in the grade of Senior Assistant Office Administrator, Job Group CPSB 08/’L’ for a minimum period of three (3) years;
    • Diploma in Secretarial Studies from the Kenya National Examinations Council;
    • Business Education Single and Group Certificates (BES & GC) Stages I, II and III from the Kenya National
    • Examinations Council in the following subjects:
      • Shorthand III (minimum 120 w.p.m.)
      • Typewriting III (50 w.p.m.)/Computerized Document Processing III;
      • Business English III/Communications III;
      • Office Practice II;
      • Commerce II;
      • Office Management III/Office Administration and Management III;
      • Secretarial Duties II;
    • Certificate in Secretarial Management Course lasting not less than three (3) weeks from the Kenya School of
    • Government or any other recognized institution; and Shown merit and ability as reflected in work performance and results.

    Method of Application

    All the details requested in the advertisement should be filled on the on-line form. 2. ALL Serving Officers in the County Public Service, MUST clearly indicate on the on-line form: - The Officer’s Payroll Number;

    • Date of first appointment;
    • Date of last promotion to the current grade; and
    • Substantive designation and Job Group. 

    During interviews, shortlisted candidates will be required to produce the following original documents: - National Identity Card; Academic and Professional Certificates; current payslip and letter of

    appointment/promotion to the current grade.

    Canvassing in any form will lead to automatic disqualification.

    The County Government of Kakamega is an equal opportunity employer and women, persons living with
    Disabilities are encouraged to apply.

    Only shortlisted and successful candidates will be contacted.

    All applicants should click on the Job Offers Option on the County Website, fill the Application Form and submit it ONLINE on or before 16th August, 2022 at 11.59 P.M. N/B: No hard copy or emailed applications to the Board’s official email i.e. [email protected] will be accepted.

    Applicants are advised to provide accurate information when making applications, those who give false
    information regarding their credentials and qualifications will be automatically disqualified. PLEASE NOTE: Kakamega County Public Service Board (KCPSB) DOES NOT use Agents nor charge ANY FEE at any stage of the recruitment and selection process. Our official communication channels are; email address
    [email protected] and phone number 0713852573 ONLY

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