Clerk Assistant III (2 Posts) at Uasin Gishu County Government

Duties and responsibilities will entail:

• Advising Committee Chairpersons on procedural issues;
• Assisting in drafting of bills, statements and motions;
• Searching for fresh information/facts by consulting appropriate sources like documents or
• persons;
• Preparing draft procedural rulings based on standing orders, practice and precedents for
• approval by the Speaker;
• Facilitate members in considering Bills by developing legislative proposals, briefing the
• Committee on Bills committed in liaison with the Legal Department, organizing public
• participation and stakeholder engagement on the Bills, and preparing Committee report on the
• Bill;
• Facilitate the Committee in considering Reports of the Auditor General pursuant to Article
• 229 (8) of the Constitution by briefing the Committee on the audit queries in liaison with the
• Auditor General, inviting witnesses, facilitating site inspection visits and developing the draft
• Committee report with possible recommendations for consideration and ratification by the
• Committee;
• Facilitate the Committee in considering statutory instruments (regulations developed by the
• County Executive Committee Members) by briefing the Committee in liaison with the Legal Department, organizing public participation and stakeholder engagement on the instruments and
• preparing the Committee report;
• Facilitate the Committee in considering sessional papers and policies committed by
• researching and briefing the Committee on the contents of the policies/sessional papers,
• organizing public participation and stakeholder engagement and preparing the Committee report
• on the policies/sessional papers;
• Assist members in originating and considering business for the Committee deliberations e.g.
• Statement requests, petitions, vetting of nominees and inquiries by preparing briefs for the
• Chairperson and Members;
• Facilitate Committees in considering Budget estimates, Annual Development Plan (ADP),
• County Integrated Development Plan (CIDP) and County Fiscal Strategy Paper (CFSP) by
• briefing the Committee in liaison with the fiscal analysts, organizing public participation and
• stakeholder engagement on the documents, preparing Committee report and Capacity building
• for members;
• Prepare work plan and coordinate Committee events such as meetings, workshops,
• conferences, seminars, site visits and public participation exercises;
• Prepare draft Committee reports and ensure adoption and tabling of the same;
• Verify members sitting allowance payment schedules for all Committees and plenary
• sittings every month for onward submission;
• Coordinate the preparation and uploading of agendas and weekly schedules for all
• Committees on the Assembly website;
• Prepare comprehensive and accurate proceedings of the Committee including minutes;
• Keep custody of all committee minutes, papers laid, files and records;
• Track and implement the decisions of the Committee, which include prompt preparation of
• Committee correspondences;
• Prepare and circulate notices of meetings as directed by the Chairperson and ensure
• Members are notified to attend the meeting on time both electronically and by placing the notice
• in Members Pigeon holes;
• Serve as Clerk–at–the–Table (taking votes and proceedings, taking note of action points,
• advising members and the speaker through the lead Clerk on procedural issues).
• Provide linkage between the Committee and witnesses/invitees and relevant Stakeholders;
• Draft budgets for Committee events such as workshops, project visits and foreign visits.

Requirements for Appointment
For appointment to this grade, a candidate must have:

• Served in a comparable position for a minimum period of three (3) years in Public or private sector;
• Bachelor’s degree in any of the following Social Sciences: Economics, Public Administration, Human Resource Management, Law, Communication, Business Administration,
• Education, Commerce or its equivalent qualification from a recognized institution;
• Certificate in computer application skills; and
• Meet the requirements of Leadership and Integrity set out in Chapter Six of the Constitution;