Data Administrator/Tracing Secretary Nairob at International Committee of the Red Cross (ICRC)

 Job Description/Requirements

About the Job

The Data Administrator/ tracing secretary supports the Protection office in its data management processes. S/He monitors the Restoration of Family Links (RFL) -related forms and updates the data in the system.

This is a national/resident position based in Nairobi, Kenya.

Duties and Responsibilities

• Receives and dispatches all mails received from ICRC Delegation and Somali Red Crescent Society (SRCS)
• Prepares the monitoring list and forms and dispatches the same to the relevant office
• Updates the ICRC data base related to the open of tracing cases
• On a bi-annual basis extracts a report on all pending tracing cases and shares it with SRCS Tracing Coordinators for follow up purposes
• Captures the feedback received into the system, ensuring that all closed cases are updated accordingly
• Ensures conformity to the set procedures and adherence to quality standards during the data entry for all the Restoring Family Links (RFL) cases
• Ensures proper record management by filing of enclosure list of pouches dispatched and received
• Makes follow up and ensures that the tracing documents are returned to ICRC after broadcast

Minimum qualifications and required competencies

• Bachelor’s Degree in Business Administration, Business Management or any other related field of study
• 2 years’ experience as a Data Administrator in a busy environment
• Solid experience in data management and familiar with various databases/software
• Fluency in written and spoken English and Somali language
• Excellent organizational and communication skills
• Ability to work independently and in a multicultural environment
• High level of confidentiality
• Proficiency in MS Office Suite

We Offer

A challenging job opportunity within a dynamic work environment in an international humanitarian organization
Training and development opportunities
A competitive salary with benefits, based on the ICRC Compensation and Benefits framework