Events Planner - Muthaiga at Emerge Egress Consulting

The main aim of this role is to ensure that there is proper coordination and relationship management of the entire events process as well as ensuring the business goal of sustainability of the department.

Core Duties and Responsibilities

• Provide full end to end events planning before, during and after, implementation, and logistical support services. 
• Managing and contacting event subcontractors, vendors and other key stakeholders as required.
• Act as the focal point, develop, and manage relationships with stakeholders and partners and organizations related to individual, corporate and other stakeholders.
• Preparation and execution of all events contracts, oversee that all indications on the agreement are met and meet the client’s needs.
• Source and implement various events for individual, corporate, virtual and hybrid events.
• Develop and execute full communications plans for each event and the strategy for the events. 
• Drafting of concepts and themes creatively to suit each of the clients’ needs and satisfaction.
• Design various events program depending on the needs and preferences of each client.
• Developing and managing events reports in a timely fashion.
• Design Organize and Coordinate the development of event materials for attendee and other promotional items or packs.
• Conceptualizing and implementing event concepts and themes.
• Ensuring that set-up, tear-down, and clean-up operations are done to the organization’s standards.
• Liaised with clients to understand their event objectives, preferences, and budget
• Created detailed event proposals and timelines to ensure all elements are aligned with client expectations.
• Engaging in all events promotional and marketing efforts.
• Seeking sponsorships as needed whilst also developing different ideas to bring revenue.
• Maintaining partnerships with vendors and overseeing the set-up, execution and closure of events.
• Any other duties as allocated.
• Addressed and resolved any event-related issues or emergencies promptly.
• Conducted post-event evaluations to assess the success of the event and gather feedback for improvement

Job Specifications and Qualifications

• Diploma in Hospitality, Business Management, Tourism, Communication, or related field.
• At least 2 years relevant experience in corporate events and budget management.
• Certifications in event planning or related fields is an added advantage.
• Flexibility to travel and flexibility.

Key Competencies

• Highly creative and great at concept planning.
• Strong Time Management Skills
• Admirable organizational and multitasking abilities.
• Commercial acumen skills
• Impeccable attention to detail.
• Conflict Management skills
• Financial savvy, with the ability to adhere to plan budgets.
• Strong communication and interpersonal skills.
• Ability to work under pressure.
• Impressive customer service skills.