Exam Office Assistant at Kenya Institute of Supplies Management

REF NO. KISEB/06/2021.

Perform wide range of administrative and office support activities to facilitate the efficient operation of the Board.

Main responsibilities

• General clerical duties including photocopying mailing,
• Maintain electronic and hard copy filing system
• Retrieve documents from filing system
• Handle requests for information and data
• Prepare written responses to routine enquiries
• Prepare and modify documents including correspondence, reports, drafts, memos and emails
• Schedule and coordinate meetings, appointments, travel arrangements
• Maintain office supply inventories
• Coordinate maintenance of office equipment
• Coordinate and maintain records for staff, parking, and petty cash
• Undertake other tasks or assignments within the area of competence as directed by the supervisor.

Education and experience

• Diploma in Business-related courses
• Computer skills and knowledge
• Knowledge of operation of standard office equipment
• Knowledge of clerical and administrative procedures and systems such as
• filing and record keeping
• Knowledge of principles and practice of basic office management
• Minimum one- year experience

 Key Competencies

• Communication skills
• Planning and organising
• Prioritizing
• Information gathering and information monitoring
• Attention to detail and accuracy
• Customer service orientation
• Flexibility
• Adaptability
• Teamwork