Executive Assistant at CrossBoundary

Job Description

CrossBoundary is recruiting an Executive Assistant to the Managing Partner

The Executive Assistant will be a proactive problem solver with exceptional communication skills and a meticulous attention to detail. The role holder is required to have solid working knowledge of office processes, related computer software and electronic communications tools. Given the changing nature of the executive landscape, we rely on our assistants for flexibility and foresight, while maintaining confidences related to high-level systems and operations.

Who We Are

The CrossBoundary team is a unique group of people who are genuinely excited by the opportunity to make a difference in some of the most challenging and exciting markets in the world. Team members come from diverse backgrounds but share several qualities: curiosity, humility, integrity, a drive for excellence, and a bias for action.

Who You Are

• A detail-oriented self-starter
• Someone who exhibits sound judgment with the ability to prioritize and make decisions
• Energetic and eager to tackle new projects and ideas
• Comfortable interacting with high-level executives
• A team player capable of cultivating productive working relationships across the firm
• Resourceful, can-do attitude
• Thrives in a fast-paced environment

Primary Responsibilities

• Work with the co-founder and Managing Partner in Nairobi to assist him in his daily tasks.
• Manage the Managing Partner's calendar and arrange his meetings, appointments, speaking engagements, and travel plans. Use discretion in allocating his time and assessing his needs.
• Act as a link between the Managing Partner and various internal and external parties. This includes screening phone calls and visitors, answering questions politely and professionally, taking messages, and directing requests to the right person or department for resolution.
• Collaborate with the administration team as needed; play a key role in coordinating the Managing Partner's activities within and outside the organization.
• Be the main contact person between the Managing Partner and different platforms within CrossBoundary, including helping to organize the work of the groups and providing administrative support for platform meetings.
• Prioritize matters that require the Managing Partner's attention; delegate matters to staff or handle them personally, as appropriate.
• Keep the Managing Partner informed of urgent and important issues, ensuring proper follow-up.
• Regularly perform a variety of support duties.
• Handle printing, faxing, mail/overnight packages, copying, filing, and email/messages.
• Write and prepare letters for routine correspondence for the Managing Partner's signature.
• Convert various source materials into documents, such as reports, charts, and tables; share them as appropriate.
• Prepare and reconcile expense reports and submit them for approval.
• Manage paper and electronic filing systems for efficient storage and retrieval.
• Protect confidential and sensitive information from unauthorized access or disclosure.
• Complete different special projects involving PowerPoint presentations, financial spreadsheets, special reports, and agenda material.
• Carry out other duties as assigned from time to time, including supporting other departments or Executives as needed