Executive Assistant at Justice Defenders

About the Role
It is an incredibly exciting time for our organisation and this role provides a real opportunity for an individualwho is passionate about justice, servant leadership and collaboration. We are looking for an experienced and driven Executive Assistant (m/f/d), who is ready to dive into our exciting remote journey as the team grows. The candidate will provide high quality executive support to members of our Executive team. You will have the chance to work closely with our founder, our Board and our leadership team to tackle new challenges in a
fast-moving digital environment.

• Full time, 25 days holiday (gradually increased to 30 days) plus national holidays, plus bonus birthday and Christmas leave
• Place of work: Remote, preferably in a country where Justice Defenders has a presence
• Salary: Externally benchmarked market rate, subject to location and experience

Duties and Responsibilities

1. Extensive diary management, e.g. organising and scheduling meetings; setting up video call links;preparing research, briefing, and presentation materials for meetings.
2. Governance administration, incl. organising the annual cycle of meetings, creating agendas, compilingmaterials and taking minutes for all Justice Defenders legal entities.
3.  Maintain an electronic filing system, ensuring processes are effective and up to date.
4.  Liaise with other staff members on behalf of senior management, maintaining strong relationshipsacross the organisation.
5.  Organise domestic and international travel, including visas, flights, accommodation and itineraries.
6.  Process expenses and manage company debit cards.
7.  Organisation of org-wide events, including logistical support.
8.  Other, similar tasks as required to support the executive team in their leadership of the organisation.

Skills and Experience

1. Previous experience in an EA role or similar.
2.  Strong IT proficiency across Microsoft and Google applications, ability to learn new software quickly.
3.  Exceptional levels of accuracy and attention to detail.
4.  Excellent time management and organisational skills must be able to manage own time and prioritise tasks autonomously.
5.  Ability to solve problems creatively.
6.  Must be able to communicate professionally and effectively with all staff and stakeholders.
7.  Fluent English speaker.
8.  Prior experience of governance administration preferred, as a minimum must have basic understanding of charitable governance.

Key Characteristics

1.  Warm, empathetic and perceptive; a collaborative team player with a hands-on approach.
2.  Thrives in working with those of all backgrounds, including people in prison, ultra-high net worth individuals, and staff from multiple countries, cultures, and faiths.
3.  Energised by an agile and innovative environment; willing to join us in embracing challenges with a positive attitude.
4.  Confident in taking initiative, yet comfortable asking for help and learning from others in a supportive environment.
5.  Commitment to accountability and integrity, and personal alignment with our core values of solidarity, humility, and bravery.
6.  Passionate about our work and our mission to equip the defenceless with the law.