Executive Assistant at Old Mutual Kenya

Job Description

A Temporary employee in the Rest of Africa business.

• Provides a service as a temporary employee covering many fields.
• Performs secretarial duties for the Executive.
• Collates statistical information in predetermined formats or formats developed by the individual.
• Integrates data into daily, weekly and monthly reports.
• Manages queries on behalf of the Executive and performs delegated tasks.
• Ensures that the executive is equipped with necessary documentation to proceed with meetings.
• Accountable for completing tasks of a personal nature on behalf of the Executive.
• High level of contact with external parties, stakeholders and clients / customers (Company CEOs, Executives etc.).
• Could be accountable for the management of a budget or significant spending on a budget.
• Manages diaries.
• Provides corporate office with support in relation to arranging functions, venue bookings, making travel arrangements when necessary
• Responsible for office infrastructure, e.g. office equipment and ordering of stationery.
• Maintains confidentiality of information
• Strong focus on dealing with escalated queries from clients, customers and other stakeholders (with potential for brand damage).
• Often accountable for the resolution of escalations without the involvement of the senior manager.
• Minute taking and developing non-standard reports, minutes, presentations and correspondence.