Executive Coordinator at Summit Recruitment and Search

Key Requirements:

• Develop and implement new initiatives that will ensure department and organisation-wide goals and strategies are achieved.
• Ensure programmatic commitments, Conservancy policies and procedures, financial standards, and legal requirements are met and managed for compliance – decisions may bind the organisation financially or legally.
• Effectively coordinate the office of RMD and other internal and external stakeholders, Africa Development team, external affairs, and other fundraising teams across the organization on meetings, proposals, and other business.
• Manage the RMD weekly, monthly, quarterly, and annual calendar.
• Support Africa Leadership Team weekly calls, including agenda development and follow-up.
• Facilitate project and strategy reviews in close cooperation with the RMD and the Africa Director of Conservation.
• Coordinate with the conservancy staff, Africa Leadership Team on key workstreams that involve the Africa Region RMD.
• Provide support for new staff interviews for key positions under RMD office.
• Ensure the RMD’s travel schedule is known to key individuals identified by the RMD.
• Maintain accountability for strategic goals related to functional area.
• Assist RMD with expense reporting and Deltek management.
• Assist with the development of and work within a budget; negotiate and contract with vendors.
• Maintain confidentiality of frequently sensitive and emotionally charged information.
• Manage and implement multiple projects initiated by RMD, including managing budget, setting deadlines, and ensuring accountability.
• Travel occasionally, working long and flexible hours, as needed.
• Work is diversified and may not always fall under established practices and guidelines.
• Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain.

Qualifications:

• Bachelor’s degree with 5 years related experience, including 2 years providing direct administrative support to a senior manager.
• Ability to manage information, track complex processes, and deliver within the desired timeframe.
• Knowledge of managing a senior executive’s calendar, scheduling, and preparing for meetings.
• Knowledge of acting as an executive’s gatekeeper and able to work under pressure
• Excellent oral and written skills with the ability to learn quickly.
• Administrative skills: travel management, expense, and process reporting.
• Experience with current technology in relevant field.
• Experience working with a wide range of people, such as board of directors, donors, volunteers, and/or all levels of staff across multiple geographies and time zones.
• Multi-lingual skills and cross-cultural experiences are an added advantage.
• Advanced knowledge in current and evolving technology utilised by program.
• Strong organisation, planning, and problem-solving skills.
• Successful experience implementing strategic program goals.