Finance/ Administrative Assistant at Emali Dedicated Children's Agency

VACANCY ANNOUNCEMENT: VN 003

Overall Objectives of the position:

Reporting to the Chief Executive Officer, Finance/Administrative Assistant will be in charge of managing EDIL Finance department as well as the general administrative duties.

Duties and Responsibilities

•  Support management of Petty Cash Transactions & Petty Cash Floats.
•  Issuing Cash Payments/Petty Cash Management.
•  Checking and ensuring that all expenditures are appropriately approved.
•  Payments processing –Raise payment vouchers& ensure they are properly coded.
•  Perform reconciliations on Accounts payables and other receivables.
•  Ensure statutory deductions are reconciled and paid on time.
•  Withhold tax processing.
•  Preparing plans for the purchase of equipment, services, and supplies.
•  Following and enforcing the company's procurement policies and procedures.
•  Reviewing, comparing, analyzing, and approving products and services to be purchased.
•  Spool documents during annual audits.
•  File all vouchers, deposit slips and all financial documents.
•  Support procurement processes e.g outsourcing quotes, analysis of the Comparative Bid Analysis & Issuing of LPOs to right vendors.
•  Ensure cheques are issued to the right suppliers & maintain an updated cheque
•  Keeping log of outgoing and incoming cheques
•  Conducting bank reconciliations
•  Ensure timely payment of all office bills e.g electricity, Internet & Water Bills.
•  Receiving, Reviewing & Ensuring all Documentations are attached to the LPOs before payment is raised.
•  Receive all correspondences of the organization and fill them sequentially.
•  Any other duty as assigned by the Supervisor.

Requirements:

•  A Degree in Bachelor of Commerce/Business Administration or any other related Business field.
•  Any Professional accountancy course CPA 2 or ACCA will be an added advantage.
•  At least one year experience in a similar role preferably in a busy Profit-making Organization setting.
•  Fluency in oral and written English and Kiswahili.
•  Proficiency in using Microsoft Office computer applications.
•  Strong communication and presentation skills.
•  Committed team player who is result oriented.
•  Excellent interpersonal skills.
•  Willing and ability to work under minimal supervision in rural areas and have passion working with children &community.
•  Ability to work under pressure and meet strict deadlines.
•  The opportunity is open to all Kenyan Citizens.