Finance Assistant at Fairtrade International

DUTIES & RESPONSIBILITIES

• Financial Management
• Ensure accurate and timely posting of data into the accounting system i.e. receipts, payments and, journals.
• Process invoices, payments and grants, ensure accuracy and that all supporting documents are attached and appropriately approved.
• Continually update the creditors’ accounts in the system.
• Support in monthly bank reconciliation statements for the organization’s bank accounts and petty cash
• Assist Financial Accountant in updating the assets register.
• Prepare financial activities report and or financial departmental reports when required.
• Liaise with department managers in drafting budget and assist in the monitoring of budgets, providing regular reports and alerts.
• Participate in the internal audit reviews as required in accordance with the audit plan through provision
• of the required information.
• Posting of financial transactions on the accounting system and making online payments
• Prepare and submit monthly statutory deductions on timely basis.
• Act as banking agent and responsible for all FTA bank accounts with various banks
• Filing and Procurement
• Establish, maintain and update supplier’s data base.
• Establish an effective filing system for the finance department.
• Process procurement requisitions for secretariat

SKILLS & EXPERIENCE

KNOWLEDGE, EXPERIENCE AND SKILLS: Qualifications

• Diploma in Accounting, Finance or related field
• Member of a professional body such as CPA or ICPAK

Experience and Knowledge

• At least 1 - 3 years’ accounting experience
• Knowledge of financial systems, including accounting systems and budgetary control
• Sound knowledge of Kenyan tax laws

Skills

• Strong financial management and accounting skills
• Data entry and records maintenance skills
• Book keeping and accounting skills
• Excellent analytical skills
• Excellent written and oral communication skills
• Good MS Office skills particularly MS Excel
• Excellent organisational skills
• Ability to work with different accounting packages
• Good customer services skill