Financial Accounting Assistant at Global Alliance for Improved Nutrition (GAIN)

About the Role

The Global Alliance for Improved Nutrition (GAIN) is seeking a Financial Accounting Assistant to ensure accurate and efficient accounting in line with best practice and organizational policy. This role will be offered on a two(2) year fixed term contract, subject to availability of funding and will be based in Nairobi, Kenya.

The Financial accounting assistant is a key member of the Finance Team handling all Account Payable transactions and providing support for other financial activities related to the monthly closing and year end audit.  The Finance Team is based in Geneva. This post holder will work with the Finance Manager, GAIN staff, consultants and the Geneva-based Financial Accounting Team to ensure compliance with GAIN Finance policies, systems and procedures as well as accurate and efficient accounting in line with best practice and organizational policy. There are no direct supervisory responsibilities in this role but the ability to coordinate and communicate effectively with colleagues is critical. 

Key Responsibilities include

• Process all Account Payable transactions with efficiency and accuracy, including reconciliation, posting of invoices, expenses and travel claims and filing.
• Create new vendors and update changes on existing vendors in the financial system as requested.
• Process payments approved in different currencies and present payment runs for approval.
• Work closely with Financial Accountant Accounts payables to ensure that vendor invoices and payments are accurate and timely executed.
• Verify invoices submitted for payment in accordance with the organization’s processes and procedures, matching supporting documentation and ensuring the use of adequate project codes. Ensuring that supporting documentation is organized and available for review by approvers.
• Handle allocation of credit cards expenses and reconciliation of account.

About you

• The candidate should have demonstrable experience in accounts payable preferably within an NGO setting. Ability to process and review high volume of invoices and follow-up of supporting documents is required in addition to handling monthly and yearly closings on cost centres.
• The candidate should be self-driven and able to take initiative, operate independently with minimal supervision and have great interpersonal skills as this role will collaborate with different stakeholders across the globe. Previous experience supporting different time zones is preferred.
• The candidate should be familiar with working with ERP systems such as NAV, SAGE or similar with an education background in Accounting or Finance.