HR Administrator at RSM

The Opportunity

• We are looking for a passionate HR Administrator who will report to the PIC and ensure effective HR operations, delivering superior employee and departmental support. The ideal candidate shall be people-centric, proactive, passionate about a career in HR, and demonstrate attention to detail. 

Qualifications

• Business-related Undergraduate Degree (minimum Upper Second)
• Higher National Diploma in Human Resource, or CHRP  (K)
• IHRM Membership

Background and Experience

• Minimum three (3) years of experience in human resource management.
• Worked in a multicultural environment

Skills and Competencies

• People-oriented  
• Possess  a good understanding of Kenyan labour laws 
• Demonstrate attention to detail
• Passionate about personal learning and growth
• Passionate about system and process improvement
• Results-oriented
• Ability to work towards deadlines
• Self-motivated and ability to take initiative
• Effective written and oral communication skills

Responsibilities

• Carrying out end-to-end recruitment process
• In charge of staff onboarding and induction processes, including pre and post-induction support
• Handling employee grievances and disciplinary management
• Performance management including coordinating  performance appraisals and conducting 360-degree feedback surveys
• Monitor staff development by keeping track of CPD records and attainment of professional certifications
• Ensuring compliance with employment regulations and HR policies
• Preparing monthly, quarterly, and annual HR reports 
• Maintaining and updating staff records and personnel files, ensuring the necessary contract prompts and notices are actioned on time
• Monitor employee absence and ensure effective leave management processes
• Sensitize staff on various staff policies, and flag non-compliance 
• Ensuring adherence to OSH standards and requirements within the office 
• Management of staff benefits
• Carrying out any other administrative duties as assigned

Outcomes

• Managing the staff portfolio from an HR perspective including ensuring that staff are productively engaged on a daily basis and reporting any exception to the PIC
• Demonstrating a positive, confident, and decisive attitude in communicating with staff and partners
• Ensuring that the job-by-job, quarterly, bi-annual, and annual evaluations are done for the required staff and any areas of improvement are communicated to the staff
• Ensuring that staff records are maintained in a master sheet comprising of staff details, leave records, and counselling information
• Ensuring the training plan developed for each office is implemented and that a specific training/counselling plan is developed for each staff member based on their evaluation
• Ensuring that all staff have met their continuous professional development (CPD) requirements
• Ensuring productivity negative variances are cleared by the PIC and that the leave balances are as per the policy at the end of the year
• Demonstrate commitment to self-improvement through the  implementation of a personal development plan
• Identifying and communicating HR issues in a timely and organized manner, and escalating this to the ISO/PIC