HR Coordinator/Assistant at Africa Management Solutions Limited (AMSOL)

Job Description

Key Responsibilities:

Recruitment Support:

• Assist in coordinating recruitment efforts, including posting job vacancies, collecting resumes, and scheduling interviews.
• Prepare and distribute interview materials, such as schedules, assessment forms, and candidate information.
• Conduct initial screenings of candidates and maintain applicant records.

Onboarding and Off boarding:

• Support the onboarding process by preparing new hire paperwork, orientation materials, and training schedules.
• Assist with the collection and organization of employee documentation during onboarding and off boarding.

Employee Records:

• Maintain accurate and organized HR records, both in physical and digital formats.
• Ensure that employee files, including contracts, performance evaluations, and benefits documents, are up-to-date and secure.

Employee Relations:

• Assist in managing employee inquiries and requests.
• Collaborate with HR Manager to address employee concerns and grievances.
• Maintain confidentiality and professionalism when dealing with sensitive HR matters.

Compliance Assistance:

• Assist in ensuring compliance with Kenyan labor laws and industry-specific regulations.
• Help in preparing and submitting reports required by regulatory authorities.
• Stay informed about changes in labor laws that affect HR practices in the shipping industry in Kenya.

Training and Development:

• Support training initiatives by coordinating training schedules, materials, and logistics.
• Assist in tracking employee training completion and maintaining training records.

Administrative Support:

• Provide administrative support to the HR department, including scheduling meetings, taking minutes, and managing HR calendars.
• Assist in budget tracking and expense reporting for HR-related activities.

Communication:

• Facilitate effective communication within the HR department and between HR and other departments.
• Help in the dissemination of HR policies, procedures, and updates to employees.

Qualifications:

• Higher Diploma in Human Resources Management, Degree in Human Resources Management or a related field is an added advantage; 
• Prior experience in HR or administrative roles is advantageous.
• Knowledge of Kenyan labor laws and HR practices is a plus.
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Proficiency in MS Office applications, particularly Word, Excel, and PowerPoint.
• Ability to handle confidential information with discretion.
• Strong interpersonal and communication skills.
• High level of professionalism and ethics.