HR Coordinator at Tony Blair Institute for Global Change

Role Summary

• TBI’s Internal Operations division supports and helps pave the way for the Institute to deliver its mission.  We are comprised of the Legal and Risk, Finance, IT, Security, Resilience & Technical Operation and People Teams.
• We develop and deliver policies and processes that drive our working practices, mirror our values, and that are aligned with our strategic objectives.  We ensure that our organisational capabilities equip us to meet current and future challenges.
• The People Team is an innovative, focussed and fast paced team which works closely with all parts of the Institute to create a talented, engaged and high performing workforce. We are an unpretentious and supportive team, and you’ll be just as comfortable working strategically with senior leaders as you are to offer practical help and support across the Institute.
• We are seeking two additional HR Coordinators (on a 12 month FTC basis) to cover maternity leave.

It is essential you have an existing right to work in Kenya.

Key Responsibilities

• Supporting the HR Business Partners with cross Institute initiatives and cyclical activity
• Enabled by our ERP system, proactive administration of all HR processes such as new starters, contract extensions, leavers, promotions, secondments, references, probation reviews, parental leave, and flexible working requests
• Provide professional and efficient administrative service from the start to end of the employee lifecycle
• Responsible for the data integrity of information held in our ERP system and ensuring it’s always up to date
• Support with the Institute’s annual and periodic audit requests
• Supplier liaison and administration: managing reports and invoicing (e.g. OH, EAP, LinkedIn)
• Support the HR Business Partners with formal meetings for various Employee Relations cases (e.g. disciplinaries and grievances)
• Producing scheduled and ad-hoc HR reports from our ERP system
• Coordinating our onboarding process
• Support EPR system data administration – data maintenance, reporting and user configuration
• Assisting with monthly payroll processes
• Supporting, and eventually leading on, HR project work and new initiatives

 Person Specification

• Strong organisational and time management skills and experience of managing and prioritising workload
• Ability to manage conflicting demands and an ability to prioritise accordingly
• Attention to detail and strong administration skills
• Experience administering HR systems would be highly advantageous
• Can demonstrate discretion and respect for confidentiality when dealing with sensitive information or personal matters
• Understanding of UK/African (as applicable) employment law and the role of a modern People Team function
• Some knowledge of international employment law advantageous
• Familiarity with Microsoft programmes and intermediate competency in using Excel, Word, and Power point
• Full understanding of HR functions and best practices
• Excellent written and verbal communication skills
• Degree in Human Resources or related business area advantageous