Human Resource & Admin Manager at Execafrica Recruitment Limited

Salary: Kshs. 70,000/-

Our client, in Logistics and Distribution Company is looking to hire a HR & Admin Manager to direct and lead the Human Resource and Administrative functions and ensure provision of effective Human Resource and Administrative functions in the Company.

Key Duties and Responsibilities

1. Formulate and implement appropriate HR strategies and policies to enable the company attract, hire and retain the right talent within the organization.
2. Articulate and harmonize HR services and practices, i.e. recruitment, selection, induction, deployment, learning and development, performance management, staff welfare, health and safety, as well as, employee separation
3. Drafting and type setting of staff letters, memos and other related correspondences when need arises.
4. Install appropriate systems to ensure efficient delivery of HR services.
5. Ensure proper definition of roles and reporting relationships to avoid ambiguities and conflicts.
6. Ensure regular appraisal and counseling of employees.
7. Ensure that an appropriate remuneration structure is in place. Harmonizing salaries and benefits to all employees and recommending review of the same from time to time to suit as close as possible the company’s ability and job markets with the aim of catapulting employees’ motivation, productivity and overall company performance.
8. Maintaining HR personnel files and managing benefits such e.g. leaves, offs e.t.c.
9. Facilitating and ensuring that communication both within and outside the company is undertaken through the correct channels.
10. Ensure successful implementation and management of the performance management system.
11. Ensure that all Training Needs Analysis and the actual Training is aligned to the provisions of the performance management systems.
12. Advise management on disciplinary matters and procedures.
13. Foster a good working climate through maintenance of harmonious working relationships and timely settlement of any conflicts or grievances among employees, in order to enhance productivity of employees.
14. Be the custodian of the HR Manual and initiate regular reviews of the same.
15. Ensure adequacy in Occupational Safety and Health Administration.
16. Fleet management in collaboration with the Fleet Marshall, analysis of monthly motor vehicle issue log books.
17. Ensuring that all fleet users are respecting the company fleet policy and are reporting any infringements to the respective policy, in which case the proper disciplinary procedure is followed.
18. Keeping accurate records for all company fleet fuel consumption. Monitor monthly consumption and take restrictive measures where needed.
19. Develop, update and monitor the fleet repair schedule. Maintain a good relationship with the fleet maintenance company, ensuring that the repair schedule is respected within the agreed time frame.
20. Give support in the preparation of the budget for the fleet repairs costs and for fuel costs and ensure proper, monthly monitoring of the expenses made versus the agreed budgets, per individual car, van and motorbike.
21. Perform all tasks related to the registration of the fleet with the relevant licensing authority. Liaise with the Finance Department, for an accurate record of insurance premium payments and expiry dates.
22. Liaise with the police department and insurance company, when accidents involving the company cars, vans or motorbikes take place, ensuring that the proper procedure is followed, in compliance with company Fleet Policy and Kenyan Law.
23. Facilitation of staff registration into the medical scheme and thereafter any medical/insurance claims & hospital charges.
24. Facilitating all new staff induction and ensuring that all the staff have filled in all the documents before deployment to the work stations.
25. Ensuring that all the contracts for the service providers are renewed promptly to avoid inconveniences.
26. Ensure all office equipment, furniture and other gadgets and well maintained and a record of the company assets well updated and maintained.
27. Other projects and responsibilities as added at the company’s discretion.

Job Knowledge/Skills/Experience

1. University Degree in Business Administration/Management with a major in HR, or a degree in Business Administration/ Social Sciences or any related degree with a Diploma/Post Graduate Diploma in HRM.
2. At least 3 years of experience in a busy HR environment with supervisory responsibility of the HR department.
3. Conversant with HR management system.
4. Good knowledge of the Kenya labor laws and employment act.
5. Ability to execute facilitation process from analyzing, maintaining, and improving standards.
6. Ability to advice management on the current best practices.
7. Ability to generate reports weekly, monthly, quarterly and annually.
8. Strong proficiency in the use of IT.
9. Ability to cope with responsibility, flexibility and high pressure.
10. Ambitious and confident.
11. Ambitious, confident, energized and proactive.
12. Enthusiastic and a mature team player.
13. Persuasive communication.
14. Has planning and organizational capacity.
15. Has a strategic perspective.
16. Business analysis and results focused.
17. Pleasant and outgoing personality with empathy and resilience.
18. Passion for developing people a must.
19. Ability to maintain confidentiality across the board.