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  • Posted: Jan 24, 2023
    Deadline: Not specified
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  • IsraAID, founded in 2001, is a non-profit, non-governmental organization committed to providing life-saving disaster relief and long term support. For over a decade, our teams of professional medics, search & rescue squads, post-trauma experts and community mobilizers, have been first on the front lines of nearly every major humanitarian response in the ...
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    Human Resource and Administration Officer

    JOB PURPOSE

    • Provide efficient and effective human resource delivery through the employee life-cycle.
    • Undertake the day to day implementation of the human resources functions and providing administrative support to the program ensuring the country office is well coordinated.
    • Promote and share ideas for improvement of the support function.

    DUTIES AND RESPONSIBILITIES

    Human Resource Management

    • Maintain and IsraAID’s policies, tools, handbooks and guidelines by ensuring they are kept up to date within the relevant laws, regulations and in compliance with HQ requirements.
    • Administer and ensure compliance of IsraAID policies, tools, handbooks and guidelines
    • Manage the recruitment process from advertising, shortlisting to the selection of suitable candidates in collaboration with relevant HQ and CO staff.
    • Initiate staff contracts and preparation of Job Descriptions, in consultation with the Country Director.
    • Coordinate the orientation and on-boarding process for new staff including coordination of a ‘buddy’ to assist them to adopt to the program culture and working environment.
    • Prepare timely processing of the monthly payroll information to the Finance Department including statutory leave entitlements etc
    • Manage staff remuneration and benefits in collaboration with the Country Director, ensuring alignment with government laws and regulations.
    • Coordinate staff performance management including goal and other performance management processes through the line managers.
    • Ensure effective, efficient and up to date personnel records and systematic filing of documents and that information is updated in the system.
    • Ensuring confidentiality is maintained and adherence to the IsraAID HR manual and all related legal procedures.
    • Responsible for down streaming and creation of awareness of the organisation policies to staff and oversee adherence.
    • Lead staff welfare management and facilitate the process to support staff to deal with psycho-socio issues.
    • Contact person for staff queries and inquiries concerning benefits and other statutory entitlements.
    • Support the coordination of training in the country office and track staff development and annual and RnR leave plans.
    • Prepare monthly HR metrics and reports including leave, performance management and staff statistics.
    • Organise and coordinate wellness sessions for staff when needed.

    Administration

    • Ensure staff are properly equipped with working resources including computers/ laptops, printers and adequately equipped offices as per project needs.
    • Manage basic office administration functions and the focal point for all operational needs for efficient office operations.
    • Asset Management –ensuring that the assets of the organisation are identified, listed and maintained ensuring adherence to IsraAID asset management policies.
    • Ensure regular service and repair of all office equipment eg computers, printers etc.
    • Maintain the organisation’s leases, contracts, and renewals, ensuring that all leases are legally drawn up and are in force or ended on a timely basis.
    • Provide administrative support to meet the needs of the office.

    Coordination with external partners

    • Manage relationships with any relevant service providers relating to Human Resources, in Kenya.

    Compliance & Ethics

    • Promote and encourage a culture of compliance and ethics.
    • As applicable to the position, maintains a clear understanding donor compliance and ethics standards and adheres to those standards. Conduct work with the highest level of integrity.
    • Communicate these values to staff and to partners and require them to adhere to these values.
    • Understanding of and commitment to the principles of non-discrimination, local ownership, sustainability, inclusiveness, local partnership, do-no-harm, and apolitical approach; codes of conduct against sexual exploitation and abuse; and against child exploitation and modern slavery
    • Commitment to abide by IsraAID’s and UN’s codes of conducts and principles.
    • Commitment to humanitarian principles.

    REQUIRED EXPERIENCE AND TECHNICAL COMPETENCIES

    Essential

    • Bachelor’s degree in Human Resource Management, Management, Business Management or any relevant field of study.
    • Minimum 3 years demonstrated working experience as an HR practitioner with demonstrated sound office administration management experience.
    • Understanding of the relevant laws and statutory requirements.
    • Fluency in English, both written and verbal.

    Desired

    • Previous experience working for INGO/NGO is an asset.
    • Previous experience working in remote, complex and volatile contexts.

    Specific skills and knowledge:

    • Demonstrated experience and an understanding of Kenya’s Labour Law and all other statutory regulations.
    • Strong analytical skills with the ability to identify and analyse situations and make conclusions and recommendations to resolve same.
    • Ability to innovate, think critically and engage in creating problem solving.
    • Capacity to manage and prioritise a high workload and multiple tasks with tight deadlines.
    • Approachable, diplomatic and able to work effectively in a diverse, cross-cultural team in a complex, multi-site work environment.
    • Good cultural awareness and sensitivity.
    • Proficient in the use of MS Office, and HR systems/databases.

    Method of Application

    infokenya@israaid.org

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