Human Resource Assistant – 2 Positions at Optiven Limited

JOB PURPOSE:

The Human Resource Assistant will support the HR & Administration Officer in coordinating HR activities and ensuring compliance with human resource policies, processes, and procedures. This role also involves providing administrative support to the HR department, maintaining up-to-date employee records, and assisting in various HR functions such as recruitment, training, and employee relations.

PRINCIPAL RESPONSIBILITIES:

• Support in the implementation of HR policies, practices, and processes in compliance with labor laws, employee contracts, and internal HR policies.
• Provide administrative support in the business operations, including leave administration, payroll data entry, statutory payments, document preparation, and record keeping.
• Maintain up-to-date documentation of manual and HRIS, and file/scan related personnel records.
• Assist in administering the grievance handling and disciplinary process as defined in the Company Policy.
• Engage and communicate with employees on new policies, procedures, and organizational changes, gathering feedback.
• Support in resolving staff welfare issues, Employee Relations and managing health and safety matters within the workplace.
• Assist in coordinating staff training and development plans.
• Support the recruitment and selection process by coordinating interviews and facilitating the induction and on-boarding process for new hires to ensure smooth integration.
• Help organize and coordinate meetings, training sessions, conferences, workshops, and other company events.
• Prepare periodic (daily, weekly and monthly) HR reports.
• Perform other duties as maybe assigned from time to time.

KNOWLEDGE AND EXPERIENCE:

• Education: Bachelor’s degree in Human Resources from a reputable institution of higher learning, CHRP certification will be an added advantage.
• Experience: 1-3 years of experience in human resources and administrative roles.

SKILLS

• Proficiency in MS Office (Word, Excel, PowerPoint) and HRIS systems.
• Knowledge of Local employment laws.
• Excellent communication (both verbal and written) and presentation skills.
• Persistent and results-oriented.
• Ability to adapt quickly in a performance-based culture environment.
• Ability to work under pressure and meet strict deadlines.
• Ability to work both independently and collaboratively within a team environment.

EXPECTATIONS:

• Maintain the highest standards of work ethics.
• Observe strict confidentiality of all company information.
• Adhere to company policies, regulations, and culture.
• Meet performance expectations and contribute to the team’s success.
• High levels of honesty/integrity and professionalism.