Human Resources Administrative Officer at Vaal Real Estate

DUTIES AND RESPONSIBILITIES

HR Function:

• Assist in Staff recruitment selection, shortlisting, interviewing, and new employee onboarding. 
• Assist in preparing HR documents such as employee contracts & guide
• Enhancing and Implementing Human Resource Policies and Code of Conduct detailing working environment procedures, performance management, disciplinary procedures, and leaves and absence management. 
• Update job requirements and descriptions for all positions.
• Assist in coordinating all departments on HR related matters
• Analyzing training needs in conjunction with departmental heads, planning and sometimes delivering training – including inductions for new staff and support of current and future business needs through development, engagement, motivation and preservation of human capital
• Nurture a positive working environment/culture and ensure teamwork spirit is upheld at all times Ensure legal compliance throughout Human Resource Management 
• Ensure that all labor-related court cases that exist and any that may arise in the future are adequately attended to conclusively without delays, by liaising with the Manager. 
• Ensure staff welfare is adequately addressed.
• Assist in dealing with grievances and implementing disciplinary procedures in accordance with the law and the organization’s rules and regulations 
• Assist in maintaining all staff files/ Bio data and regularly updating them, ensuring the files are secure at all times and secrecy of staff information is to be upheld at all times unless necessary disclosure is required by the Board or a court of Law Key 

Administration Function

• Office Management : Welcome visitors, Coordinate company meetings and events, facility and Office supplies sourcing 
• Assist with the front desk administration
• Travel : Assist to Arrange and schedule for all employee travel logistics and accommodation 
• Correspondence : Assist in Handling in-coming and out-going company communication 
• Payments :Assist in bill processing, payments for approval, Manage petty-cash payments 
• Ensure efficient use of company assets and resources and their security
• Ensure timely reports on incidences within the company 
• Provide administrative support where needed 
• Perform any other duties assigned by management

Qualifications

• Bachelor’s Degree in Human Resource Management 
• CHRP or Higher Diploma in HRM is an added advantage 
• At least 3-5 years of experience in a similar role 

Member of IHRM.

• Knowledge and thorough understanding of the Employment Act. 
• Experience working with skilled and unskilled labour. 
• Ability to balance multiple tasks while working under tight deadlines with close attention to detail. 
• Must be flexible and a team player. 
• Grievance handling and ability to deal with difficult situations. Excellent written and verbal communication skills. 
• Effective presentation skills and a strong sense of integrity and discretion. 
• Excellent organization, communication and customer service skills. 
• Must be presentable and well-groomed.