Human Resources Assistant at Catholic Relief

Job Summary:

You will help coordinate and support the execution of the Country Program (CP) HR strategy and operational plans in support of high-quality programs serving the poor and vulnerable. You will provide responsive, high-quality service to address HR programs, services and operations needs in all the areas of records management, processing contracts, updating and tracking HR data and reporting and processing payroll for Somalia CP. Support in the interpretation and clarification of HR policies and procedures

Specific Responsibilities:

• Provide support to the HR Manager in his/her responsibilities with regard to the overall management of HR programs and services in the CP.
• Collect and organize input on HR processes and policies and participate in the review and update of various systems, manuals, guidelines and tools.
• HR data management including update of the HR system (HCM), GoK and other HR data reporting.
• Provide data analysis reports to support department decision making. This will include regular staff diversity and salary analysis reports.
• Management of time and Labour including tracking timesheets, adjustments and reporting.
• Management of personnel files.
• Day to day management of staff contracts – including tracking of timebound contracts, probationary periods, short term/casuals/internship contracting and related communication to hiring managers.
• Processing of HR related correspondence such as transfers, promotions, separations, salary changes. 
• Provide administrative and logistical support to the department including processing department related requisitions, processing of casuals and general payments.  Process Somalia taxes.
• Help coordinate and support HR processes, activities and service delivery including regular field visits to ensure timely response to HR needs and improved cohesion between field staff and main office.
• Tracking and supporting performance management activities.
• Support in interpretation of HR policies, practices and procedures.
• Support staff onboarding and offboarding.
• Provide back up for HR Staff.

Personal Skills & Abilities

• Strong relations management abilities.  Ability to relate with people at all levels internally and externally. Strategic in how you approach each relationship.
• Strong customer service ethic and abilities.
• Very good planning, coordinating and organizing skills.
• Ability to maintain confidential information.
• Proactive, resourceful, solutions-oriented and results-oriented.
• Excellent communication and interpersonal skills.

Required Qualifications and Experience:

• Bachelor’s Degree in Social Sciences, HR Management or Business Administration strongly preferred or equivalent relevant experience with completion of HR certification or courses.
• Minimum 2 years’ work experience in HR, preferably with an International or local NGO and good knowledge or HR best practices and standards.
• Experience with and knowledge of employment laws, regulations, policies, principles, concepts and practices.  Basic understanding of the local labour law.
• Experience using MS Windows AND MS Office Packages (Excel, Word, PowerPoint), Web Conferencing Applications, HRIS and data analysis.
• Demonstrated commitment to respect, equity, diversity and inclusion including gender equality.