Human Resources Coordinator, Kenya Program at Norwegian Refugee Council

Job responsibilities:

• Align, implement and maintain NRC HR systems, policies and procedures and ensure they are implemented in accordance with NRC policy and guidelines. In so doing ensure that the HR policies and procedures in Kenya are in consistent with local government laws and good practice
• Give technical guidance and support to HR staff in Kenya.
• Guide Country Management Group and line managers on HR processes such as recruitment; induction; staff development; performance management.
• Update staff on HR policies, processes and procedures.
• Coordinate and advice on all recruitments and selection in liaison with line managers and through NRC People and other channels.
• Coordinate clearance of staff including exit interviews and final dues payments
• Align/design, implement and maintain an effective and efficient staff record and filing system including contracts, leave, medical, archiving etc
• Be the contact person related to medical evacuation of national staff in Kenya
• Ensure timely remittance and proper filing of statutory deductions such as NHIF, NSSF, PAYE, Insurances and Pension
• Manage staff benefits schemes like medical, insurance, pension and provident funds schemes
• Coordinate and plan for staff care initiatives when needed
• Ensure timely processing of the payroll for Kenya offices
• In consultation with the Country Director and Area Managers, address staff grievances and disciplinary measures
• Coordinate all NRC staff development plans in accordance with NRC Handbook and decisions taken by the management in Kenya
• Ensure staff sign necessary employment documentation on an annual basis.
• Assist the CD and/or Area Managers with any necessary restructuring processes.

Job competencies:

• Bachelor’s degree in Human Resources Management or Administration and/or Higher Diploma in Human Resource Management
• Understanding of the relevant laws and statutory requirements
• Minimum of 5 years of relevant work experience
• IHRM membership
• Experience from working as a HR Coordinator in a humanitarian/recovery context
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Knowledge about own manager skills/profile
• Fluency in English, both written and verbal

Behavioral competencies:

• Managing resources to optimize results
• Managing performance and development
• Empowering and building trust
• Planning and delivering results
• Initiating action and change