Human Resources Officer at Moko Home and Living

WHAT YOU’LL DO

Our Human Resource team keeps Moko’s office running efficiently so that we can deliver on our customer’s dreams. From supporting hiring and onboarding of new team members, maintaining employee records to payroll processing, the HR Officer will help to coordinate the day-to-day HR and administrative processes. You’ll work closely with members of our management team, making this a great development opportunity for anyone early in their human resource and administration career.

ARE YOU OUR DREAM CANDIDATE?

• You have training and experience (at least 2 years) in Human Resource Management
• You have a solid understanding of employee relationships with experience in managing employee relations
• Good knowledge of Kenya employment laws
• You enjoy working on multiple diverse projects and tasks simultaneously
• You thrive when you are able to take initiative, you can plan and organize your work around specific goals
• You have the skills to implement HR and administrative processes within a team, and value the structure and predictability they bring
• You can troubleshoot problems and offer ideas about viable solutions

Responsibilities

THE ROLE IN BRIEF

• Organizing and participating in new employee onboarding including requisition for onboarding documents from all new employees, creation of new employee files, and updating the HR databases accordingly with new employee information
• Being the employees’ first point of contact for any HR-related queries including individual payroll and leave queries
• Administration and distribution of HR-related documentation, such as contracts of employment, amendments, employment guides, policies, etc.
• Overseeing the Front Office Operations, including managing the front office attendant
• Managing other HR databases internally, such as annual leaves, and being the contact person for all employees who require clarification
• Capturing and effecting changes to the payroll like exits, joiners, loans and advances effectively so that they can be reflected timely in the payroll calculations
• Collating payroll information for both term and variable time employees and submit for processing every month
• Collating advances list for both term and variable time employees and submitting for payment processing every month
• Filing of statutory returns (NHIF, NSSF, HELB, PAYE) and following up to ensure these are updated in each statutory body’s respective database before the applicable internal deadlines.
• Serving as the reliever secretary to the company’s disciplinary committee, in charge of preparation and issuance of all disciplinary paperwork i.e., warnings, notices, minutes and termination, etc. in the absence of the secretary
• Periodically reporting on different Human Resources metrics e.g., staff loans, overtime, turnover rates, etc.
• Support the Health and Safety Officer in looking after the health, safety, and welfare of all employees and ensuring regulatory compliance
• Support the implementation of Human Resources procedures and processes
• Support company-wide talent acquisition efforts to attract and retain the best talent
• Support the implementation of company-wide training initiatives
• Supporting the onboarding and orientation of new team members, including the requisition for new employees work ID badges
• Managing employee offboarding process from end to end from ensuring they have cleared with their departmental managers, calculating final dues to scheduling the exit interviews
• Improve organization allure as an employer of choice by recommending new policies and practices, and suggesting ways to improve the current HR systems and strategies