Job Opportunities at Moko Home + Living

WHAT YOU’LL DO

Our Human Resource team keeps Moko’s office running efficiently so that we can deliver on our customer’s dreams. From supporting hiring and onboarding of new team members, maintaining employee records to payroll processing, the HR Officer will help to coordinate the day-to-day HR and administrative processes. You’ll work closely with members of our management team, making this a great development opportunity for anyone early in their human resource and administration career.

ARE YOU OUR DREAM CANDIDATE?

• You have training and experience (at least 2 years) in Human Resource Management
• You have a solid understanding of employee relationships with experience in managing employee relations
• Good knowledge of Kenya employment laws
• You enjoy working on multiple diverse projects and tasks simultaneously
• You thrive when you are able to take initiative, you can plan and organize your work around specific goals
• You have the skills to implement HR and administrative processes within a team, and value the structure and predictability they bring
• You can troubleshoot problems and offer ideas about viable solutions

Responsibilities

THE ROLE IN BRIEF

• Organizing and participating in new employee onboarding including requisition for onboarding documents from all new employees, creation of new employee files, and updating the HR databases accordingly with new employee information
• Being the employees’ first point of contact for any HR-related queries including individual payroll and leave queries
• Administration and distribution of HR-related documentation, such as contracts of employment, amendments, employment guides, policies, etc.
• Overseeing the Front Office Operations, including managing the front office attendant
• Managing other HR databases internally, such as annual leaves, and being the contact person for all employees who require clarification
• Capturing and effecting changes to the payroll like exits, joiners, loans and advances effectively so that they can be reflected timely in the payroll calculations
• Collating payroll information for both term and variable time employees and submit for processing every month
• Collating advances list for both term and variable time employees and submitting for payment processing every month
• Filing of statutory returns (NHIF, NSSF, HELB, PAYE) and following up to ensure these are updated in each statutory body’s respective database before the applicable internal deadlines.
• Serving as the reliever secretary to the company’s disciplinary committee, in charge of preparation and issuance of all disciplinary paperwork i.e., warnings, notices, minutes and termination, etc. in the absence of the secretary
• Periodically reporting on different Human Resources metrics e.g., staff loans, overtime, turnover rates, etc.
• Support the Health and Safety Officer in looking after the health, safety, and welfare of all employees and ensuring regulatory compliance
• Support the implementation of Human Resources procedures and processes
• Support company-wide talent acquisition efforts to attract and retain the best talent
• Support the implementation of company-wide training initiatives
• Supporting the onboarding and orientation of new team members, including the requisition for new employees work ID badges
• Managing employee offboarding process from end to end from ensuring they have cleared with their departmental managers, calculating final dues to scheduling the exit interviews
• Improve organization allure as an employer of choice by recommending new policies and practices, and suggesting ways to improve the current HR systems and strategies

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WHAT YOU’LL DO

Moko is looking for an individual with an eye for details who is eager to cultivate good relationships with suppliers. The Supply Chain Officer will work closely with various teams to ensure timely and cost-effective sourcing and inventory management while maintaining high standards of integrity and accountability. The ideal candidate will support organization-wide efforts in strategic sourcing and relationship building.

THE ROLE IN BRIEF

 Strategic Sourcing and Purchasing

• Lead or support research and sourcing for new suppliers including vetting and on boarding them

• Initiate and manage the purchasing process of all locally sourced Stock Keeping Units (SKU)
• Purchase goods as assigned and at the right quality at the best price while balancing inventory levels
• Reconcile all quality, payment, and order quantity variances for purchases within your scope and within agreed timeline

 Relationship Management

• Manage supplier relationships through:
  • Performance management which will include setting and reviewing of appropriate KPIs
  • Creating sustainability by working with suppliers to maximize the value of purchases
  • Collaborating with suppliers to solve order problems, identify and manage risk
• Identify, build and manage strong relationships with all internal stakeholders
• Internal coordination and internal customer management of the departments served

 Projects and planning

• Lead and support cross-functional and departmental projects as allocated
• Create and periodically review annual purchase plans for recurring Stock Keeping Units
• Collaborate with SKU users to identify business needs
• Keep up-to-date, and apply within your scope of work, the news within the procurement environment
• Identify and manage risk within your area of responsibility

Documentation

• Prepare order documentation and maintain up-to-date approved supplier lists
• Create and maintain a filing system of all procurement documents within your area of responsibility
• Create, manage and negotiate supplier contracts
• Maintain up-to-date reporting dashboards across your area of responsibility

CAREER GROWTH + COMPENSATION

 Moko invests in building the capacity and skills within our team. Your manager will invest significant time in your career development. We provide constant, actionable feedback delivered through mentorship from the management team.  Because of our rapid growth, we constantly have new roles opening up and opportunities in many functions. This results in fast career growth for those who are ready to take up the challenge.

 ARE YOU OUR DREAM CANDIDATE?

• You have at least 2 years progressive experience working with suppliers in a fast-growing company
• You have a knack for creating and executing on solutions to sourcing challenges
• You enjoy working with people and leading initiatives when working on cross-functional projects
• You are eager to learn and take on development opportunities within a growing company
• You have strong attention to detail and the ability to deliver on assigned tasks with independence and little supervision
• A background in supply chain/project management is highly desirable.