Management Information System Officer at Nairobi Hospital

REF: TNH/HRD/MISO/01/2021          

Reporting to Management Accountant, the successful candidate will be responsible for monitoring various business information trends and provide relevant reports to facilitate decision making.

ROLES AND RESPONSIBILITIES

• Develop a clear trail between Kranium (the front office system) and Navision the financial system;
• Activate Bank reconciliation module in Navision and train all users to ensure Bank reconciliation are done in Navision;
• Map all transactions in Navision from initial source entry to the final accounts including cash flow;
• Map at source exactly which account has been debited and which one has been credited;
• Map all business units to exact Branch, Departments to allow granular levels filtering of business information;
• Carry out income completeness test on a daily basis. Quick test marrying statistics to the revenue reported in Navision and flagging off any incompleteness;
• Ensure each expense posting is passed through the branch and department filter to enable division and sectional reporting.
• Enable development of a management dashboard in Navision for automatic generation of trends, graphs and outliers flagging;
• Monitor various business information trends and provide reports to facilitate decision making;
• Provide support in modelling of projects and financial appraisals of investments projects and new services to drive key investments decisions;
• Identify, document and propose improved procedures to close identified gaps;
• Generate periodic exception reports for implementing of automated internal controls;
• Participate in alignment of the ERP to evolving business process in liaison with ICT;
• Champion customer services excellence and continual improvement;
• Evaluate business processes, anticipate requirements, uncover areas for improvements, and develop and implement solutions;
• Participate in ongoing reviews of business processes and develop optimization strategies;
• Stay up to date on the latest process and IT advancements to automate and modernize systems;
• Daily/Weekly/Monthly movement of signed off Revenue from HMIS to ERP system. (This will ensure no variance in financials between the HMIS and ERP);
• Complete data movement from HMIS to ERP to guarantee inventory correctness, as well as debtors and banks;
• Guide and advise on system based controls on the ERP; and
• Any other responsibilities that may be assigned to the job holder by the supervisor from time to time.

EDUCATION AND EXPERIENCE

• Bachelor’s degree in Business Administration, Economics, Finance, Actuarial Science, Statistics or any other related field from a recognized institution.
• IT savvy and proficient in accounting software applications preferably Navision Dynamics application.
• Minimum of 3 years’ experience in analytics

Technical & Behavioral competencies

• Highly developed analytical skills.
• Excellent problem solving skill
• Excellent understanding of International Financial Reporting Standards (IFRS)
• Excellent grasp of Financial and Management Accounting; Taxation and relevant legislation.
• Knowledge of accounting principles and practices, the financial markets, banking and the analysis and reporting of financial data.
• Preparation of Financial Statements.
• Knowledge of regulatory requirements and regulations related to the health care sector.
• Sound knowledge of macroeconomic and microeconomic environment.
• Working knowledge of financial information management systems
• Communication skills including presentation and facilitation skills
• Supervisory skills
• Analytical skills
• Integrity
• Ability to work under minimal supervision;
• Problem solving skills;
• Communication skills;
• Ability to work under pressure
• Accountability