Offfice Administrator at Dynamic People Consulting (DPC)

OFFICE ADMINISTRATOR

Our client in the architecture sector is looking for an office administrator whose primary responsibility will be to perform administrative and office support activities for multiple

supervisors.

Specific duties and responsibilities

• Act as the first point of contact by positively representing the company.
• Provide customers and visitors with information on the company’s services.
• Assist managers and executives with scheduling appointments and events.
• Manage travel and logistics details for staff.
• Prepare event briefing materials for executives.
• Take and record minutes of meetings.
• Manage office petty cash and prepare petty cash addition requests.
• Process expenses and generate and manage correspondence.
• Screen telephones and direct calls to appropriate staff members.
• Independently sort mail and disseminate mail.
• Act as liaison between departments to facilitate communication at the executive level.
• Analyze important data and create reports for the benefit of executives’ review.
• Maintain inventory of office supplies and equipment.
• Expedite procurement of office supplies.
• Prepare periodic staff movement sheets.
• Manage both paper and electronic filing systems.
• Ensure that all departmental deadlines are met.

Qualification

• Minimum of Diploma in Business administration with training in Office Management, or it's equivalent.
• Should have a minimum of ten (10) years experience in relevant field(s).
• Extensive software skills are required, as well as internet research abilities and strong communication skills
• Further qualifications and experience are an added advantage.
• A Bachelors degree in any subject will be an advantage.

Salary: Kes 60,000/- gross