Office Administrator I at National Crime Research Centre

The Officer will report to the Principal Human Resource and Management Officer. The appointment shall be Permanent and Pensionable

Job Specifications

• This is the entry and training grade for degree holders in this cadre. An officer in this level will work under the guidance of a senior officer.

Duties and responsibilities at this level will entail assisting in:

• Maintaining office diary;
• Typing and data processing;
• Undertaking reprography;
• Operating and managing office equipment;
• Attending to visitors/clients and customer inquiries;
• Handling correspondences, telephone calls, office documents and equipment;
• Planning and organizing meetings, appointments, workshops/conferences and seminars;
• Ensuring security of office equipment;
• Ensuring security, confidentiality, integrity and availability of office data, records and documents, including classified materials;
• Implementing and monitoring procedures for record keeping of correspondence and file movements;
• Maintaining an up to date filing system in the office including archiving of records;
• Preparing responses to routine correspondences;
• Managing office protocol and etiquette; and
• Managing petty cash.

Person Specifications

For appointment to this grade a candidate must have:

• Bachelor’s degree in Secretarial Studies or Bachelor of Business and Office Management from a recognized institution; OR Bachelor’s degree AND a Post Graduate Diploma in Secretarial Studies from a recognized institution;
• Proficiency in computer applications; and
• Fulfilled the requirements of Chapter Six (6) of the Constitution.

Skills and competencies

• Interpersonal relationship skills;
• Analytical skills;
• Report writing skills;
• Communication skills; and
• Ability to work in a team.