Office Administrator at Kenya Medical Research - KEMRI

JOB GROUP KMR 6 - (1 POSITION – LEGAL DEPT. - NAIROBI)

This is the training and entry grade for Degree holders in this cadre. Duties and responsibilities at this level will entail: -

Job Descriptions

Duties and responsibilities will entail: -

1. Recording dictation in shorthand and transcribing it in typewritten form; typing from drafts, manuscripts or recording from dictation machines;
2. Processing data; ensuring security of office records, equipment and documents, including classified materials; ensuring integrity and confidentiality of data;
3. Management of e-office;
4. Operating office equipment; managing of office protocol; coordinating travel arrangement and office itineraries;
5. Maintaining an up to date filing system in the office; managing office protocol etiquette;
6. Managing office petty cash; supervising office cleanliness; handling telephone calls and appointments; and ensuring security of office records, documents and equipment.

Person Specifications

For appointment to this grade, a candidate must have: -

1. Kenya Certificate of Secondary Education mean grade of C- with at least C (Plain) in English or Kiswahili or its equivalent qualification from a recognized institution.
2. Bachelor’s degree in Secretarial Studies or Bachelor of Business and Office Management from a recognized institution;

OR

1. Bachelor’s Degree in Social Sciences AND a Diploma in Secretarial Studies from a recognized institution;
2. Proficiency in computer applications; and
3. Fulfill the requirements of Chapter Six (6) of the Constitution.

Key Skills and Competencies

1. Planning skills
2. Communication skills
3. Interpersonal and negotiation skills
4. Team player