Office Administrator at Konza Technopolis Development Authority

Ref No: KNDC/10/2020
Grade: 6
Basic Salary Scale: Ksh 60,000- 110,000 p.m
Terms of Service: 6- Month Contract, Renewable Subject to Satisfactory Performance
Department: Business Development & Innovation
Duty Station: Konza Technopolis

Job Specification
Duties and responsibilities

• Attending to visitors/clients;
• Handling telephone calls, customer enquiries and complaints;
• Ensuring security of office records, equipment and documents;
• Ensuring confidentiality of office information;
• Record keeping for correspondences and file movement;
• Managing office protocol and etiquette;
• Maintaining an up to date file movement register;
• Coordinating the general administration of the respective department/office;
• Coordinating schedule of meetings and appointments for the respective departments/office;
• Coordinating travel arrangements for the respective departments/office;
• Coordinating appointments and travel itineraries for the Chief Manager;
• Preparing responses to simple routine correspondence for the Chief Manager; and
• Monitoring procedures for record keeping for correspondences.
• Ensuring security, integrity and confidentiality of data; and
• Undertaking any other office administrative services duties that may be assigned.

Person Specification
For appointment to this grade, the candidate must have:

• Minimum of two (2) years’ experience will be an added advantage;
• Bachelor’s degree in job related area or any other equivalent qualifications from a recognized institution;
• Relevant Professional qualifications;
• Proficiency in computer applications